"Alerted.org

Description We are looking for a detail-oriented Legal Secretary to provide comprehensive administrative support to attorneys specializing in transactional and litigation matters. This role requires excellent organizational skills, confidentiality, and the ability to work collaboratively in a fast-paced legal environment. The ideal candidate will excel at managing legal documentation, coordinating schedules, and ensuring smooth day-to-day operations within the firm.

Responsibilities:

• Draft legal documents such as briefs, motions, subpoenas, and summonses based on templates and attorney input.

• Organize and file multi-document submissions to state and federal courts, ensuring compliance with filing requirements.

• Maintain and update case information, including deadlines and reminders, using the Court Alert system.

• Assemble trial notebooks, binders, exhibits, and other case-related documentation.

• Open new client and matter files, conduct conflict checks, and collaborate with the New Business Intake team.

• Manage document storage and organization within the firm's document management system.

• Proofread legal documents for grammar, punctuation, and formatting consistency before submission.

• Coordinate scheduling for meetings and conferences, including video conferencing and preparation of materials.

• Assist attorneys with billing processes, including time entry and preparation of billing memos.

• Arrange travel accommodations and process expense reports for attorneys as needed. Requirements

Knowledge, Skills, and Abilities Required

+ Education:

+ Bachelor's degree preferred.

+ Experience:

+ 3-5 years of transactional and litigation experience required.

+ Mid-to-large size law firm experience preferred.

+ Technical Proficiency:

+ Proficient in Microsoft Office Suite (Outlook, Word, Excel).

+ Familiarity with document management systems (NetDocs).

+ Knowledge of billing software (Carpe Diem) and expense software (Chrome River).

+ Solid experience with ECF and Texas state e-filing systems.

+ Knowledge Base:

+ Familiar with state and federal rules and procedures.

+ Document Preparation Skills:

+ Ability to create complex documents using advanced word processing features (e.g., styles, section formatting, merge, tables, redlining, cross-referencing, indices, table of contents, and table of authorities).

+ Work Habits:

+ Strong attention to detail and proof-reading skills.

+ Excellent organizational skills and time management ability.

+ Interpersonal Skills:

+ Effective communication and strong collaboration in a team environment.

+ Independence and Accuracy:

+ Self-starter capable of working independently.

+ Ability to produce high-accuracy work in high-volume environments.

+ Multi-tasking:

+ Skilled at balancing workload, maintaining quality, and meeting deadlines while handling multiple tasks.

+ Customer Service:

+ Above average customer service skills with a willingness to assist others.

+ Flexibility:

+ Willingness to work overtime as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .