• Office Coordinator

    Robert Half Finance & Accounting (Madison, WI)


    Description

    We are looking for a dedicated Part time Office Coordinator to oversee the daily operations of our Madison, Wisconsin office. In this role, you will ensure the workspace remains organized, efficient, and welcoming for employees, visitors, and stakeholders. You will also play a key part in coordinating events, managing communications, and contributing to special projects that support the overall success of the organization.

    Responsibilities:

    • Manage daily office operations, including supply orders, vendor coordination, and ensuring office equipment remains functional.

    • Sort and distribute mail, schedule maintenance, and assist with investor-related tasks.

    • Provide administrative support such as scheduling, preparing materials, and coordinating logistics for office teams.

    • Assist in planning and executing meetings, celebrations, and events, ensuring all details are handled for smooth execution.

    • Organize and maintain office files, systems, and procedural documentation to support recordkeeping and compliance.

    • Share timely updates to enhance internal communication and prepare materials for external stakeholders.

    • Contribute to special projects and take on additional responsibilities to support the overall success of the organization.

    • Foster a welcoming environment for guests and provide attentive support to teammates and visitors.

    Requirements

    • Strong organizational skills with exceptional attention to detail.

    • Proven ability to take initiative and proactively solve problems.

    • Excellent communication skills with a clear and detail-oriented approach.

    • Service-oriented mindset, ensuring positive interactions with teammates and guests.

    • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint.

    • Associate degree or equivalent experience required.

    • Minimum of 2 years of experience in an administrative or office support role.

    • Familiarity with multi-line phone systems and receptionist duties is preferred.

    *Part-time 25-30 hours/ week

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .