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Job Title: Receptionist (Bilingual, Spanish)

Position Purpose

The Receptionist plays a vital role in ensuring smooth and efficient operations within the office. This position provides professional secretarial, clerical, and administrative support to help maintain effective delivery of municipal services.

Position Scope

Reporting directly to the Executive Director, the Receptionist is responsible for supporting daily office functions and serving as a key point of contact for staff, community members, and the general public. Reliable performance in this role is essential to preventing disruptions and ensuring the professional operation of the office.

Key Responsibilities

1. Office Support & Administrative Services

Ensure daily operations run efficiently by providing comprehensive administrative support:

+ Answer and route telephone and fax messages professionally.

+ Direct First Nations members and the general public to the appropriate staff.

+ Manage incoming and outgoing mail, including date-stamping and distribution.

+ Maintain organized filing systems for correspondence and documents.

+ Assist in planning and coordinating meetings, conferences, and conference calls.

+ Prepare materials and set up for Council and committee meetings.

+ Maintain inventory and order office supplies as needed.

+ Draft and format correspondence, memos, and reports.

+ BE ABLE TO FLUENTLY TRANSLATE SPANISH IN THE WORKPLACE

2. Clerical Support for Office Administration

Assist with general clerical tasks to ensure office productivity:

+ Maintain accurate and up-to-date filing systems.

+ Track office supply usage and equipment functionality.

+ Coordinate maintenance and repair of office equipment.

3. Reception Duties

Serve as the first point of contact for visitors and callers:

+ Greet and assist visitors, students, and the general public in a professional manner in both Spanish and English.

+ Answer incoming calls, address inquiries when possible, or redirect calls appropriately in both Spanish and English.

+ Take accurate messages when necessary and ensure timely follow-up.

4. Executive and Staff Support

Provide direct assistance to the Executive Director and support other staff as needed:

+ Perform a variety of administrative tasks for the Executive Director.

+ Assist with projects, scheduling, and communications as assigned.

5. Additional Duties

+ Perform other related duties as assigned to support the overall success of the office.

+ Professionally translate between Spanish and English.

**Pay Details:** $18.00 to $20.00 per week

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance