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Job Title: Operations Specialist

PVN ID: BM-2507-006919

Category: Clerical/Office Services

Job Description

General Description

The Borough of Manhattan Community College, Center for Continuing Education is seeking a highly organized and detail-oriented Operations Specialist to join our dynamic team. This position will report directly to the Operations Manager and will play a crucial role in supporting all operational duties within our center. The Operations Specialist will be responsible for ensuring the smooth and efficient running of day-to-day operations for a department that contains Tax Levy, Non-Tax Levy, and Research Foundation funds with multiple programs in Workforce Development and Continuing Education. The primary focus is to provide administrative and logistical support to the Operations Manager by maintaining accurate records and contributing to the overall success of the center.

Other Duties

+ Manage Fiscal Transactions: Execute a variety of fiscal transactions, including personnel action forms (PAFs), purchase requisitions, and payment requests, ensuring accuracy and compliance.

+ Expense Tracking & Reconciliation: Accurately track and reconcile all departmental expenses across various funding sources (Tax Levy, Non-Tax Levy, and Research Foundation). Ensure all coding and supporting documentation adhere to department and CUNY protocols.

+ Financial Reporting: Prepare and maintain comprehensive monthly, quarterly, and annual expense reports. Prepare monthly bank reconciliations.

+ Procurement & Inventory: Efficiently order supplies, utilize the CUNY Buy system, and manage departmental inventory.

+ Audit Support: Compile crucial fiscal data for audits.

+ Fiscal Year & Grant Closeout: Support key closeout tasks for fiscal years and grant periods, including preparing miscellaneous reports and managing encumbrances.

+ Timesheet Management (Backup): Serve as a reliable backup for the timesheet approval and submission process.

+ Interdepartmental Collaboration: Work closely with various college and interdepartmental offices to ensure timely and efficient operational processes.

+ Operational Support: Support the day-to-day operations of the Center and perform other duties as assigned

If you are a highly organized, detail-oriented individual with a passion for operational excellence, we encourage you to apply for this exciting opportunity. Join our team and be a part of the continued growth and success of the Borough of Manhattan Community College, Center for Continuing Education.

Qualifications

+ Bachelor’s Degree required with three years of relevant experience

+ Capacity to analyze operational data, detect trends, and recommend improvements

+ Project management skills to coordinate activities and achieve desired outcomes in a timely manner

+ Excellent organizational, time management, and problem-solving skills

+ Strong attention to detail and ability to work with minimal supervision

+ Strong customer service and communication skills to work with different internal and external clients

+ Compliance knowledge to ensure operations adhere to regulations

+ Proficient in Microsoft Office, including Microsoft Excel

+ Adaptability and ability to improvise as needed

PREFERRED QUALIFICATIONS

+ Degree in finance or accounting preferable

+ Relevant experience or knowledge of workforce development and/or higher education

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Center for Continuing Education

Status Full Time

Annual Salary Range $55,000.00 - $65,000.00

Closing Date Sep 14, 2025 (Or Until Filled)

Bargaining Unit No

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