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Job Title: Administrative Assistant

Job Description

The Office Administrative Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency. This position will report directly to the Operations Director.

Responsibilities

+ Facilitate the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.

+ Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

+ Plan, coordinate, and facilitate on-site and off-site meetings for the office, including orientation and training, stakeholder meetings, management meetings, and periodic reviews.

+ Assemble and analyze information involving business plans and financial reports, resulting in the final business plan submission.

+ Monitor, review, and approve standard expenditures to ensure office activities are conducted within established budgets.

+ Prepare a variety of communications including emails, meeting agendas, and meeting minutes.

+ Supervise and coordinate administrative staff.

+ Coordinate office furniture and supplies, maintain office equipment, and manage office supply inventory.

+ Administer office access security including badging and keys.

+ Support Human Resources with new hires and terminations.

+ Process office accounts payable invoices.

+ Maintain office telephone communication system and coordinate company mobile phones.

+ Monitor fleet assignments and documentation and coordinate rental vehicles.

+ Oversee office petty cash and banking.

+ Coordinate building maintenance.

+ Manage phone calls and correspondence such as emails, letters, and packages.

+ Perform other duties as assigned.

+ Comply with all policies and standards.

Essential Skills

+ Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

+ Ability to type 65+ words per minute.

+ Effective verbal and written communication skills.

+ Strong team building skills.

+ Attention to detail.

+ Excellent time management skills.

+ Ability to multitask.

Additional Skills & Qualifications

+ Experience in clerical tasks, data entry, and administrative assistance.

+ High level of accuracy.

+ Physical ability to sit, stand, walk, talk, hear, grasp, and lift up to 20 lbs.

+ Cognitive skills including the ability to adapt, analyze, assess, calculate, make decisions, exercise good judgment, organize, prioritize, read, memorize, control stress, and solve problems.

Work Environment

This is a full-time position requiring 5 days in the office from 8 am to 5 pm. This role is long-term and has the potential to become permanent for the right individual.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chesterfield,MO.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.