"Alerted.org

Job Title: Administrative AssistantJob Description

We are seeking an Administrative Assistant to support the Inside Sales process, including order entry, tracking, and confirmations. The role involves providing essential administrative support to the sales team to ensure smooth operations.

Responsibilities

+ Support the Inside Sales process, including order entry, tracking, and confirmations.

+ Provide administrative support and data entry for the sales team.

+ Assist with order processing, order entry, and follow-ups.

+ Utilize MS Dynamics or Dynamics 265 ERP systems for sales support.

+ Ensure accurate use of CRM software for customer relationship management.

Essential Skills

+ 1-3 years of administrative experience.

+ Proficiency in Microsoft Office Suite, particularly MS 365.

+ Experience with MS Dynamics or Dynamics 265 ERP systems.

+ CRM software experience.

+ High School diploma.

Additional Skills & Qualifications

+ Manufacturing experience is a plus.

+ Basic understanding of office equipment and clerical procedures.

+ Problem-solving skills and the ability to seek solutions through research.

+ Ability to rectify errors, perfect systems, and procedures.

+ Routine-oriented with a diplomatic, amiable, calm, tolerant, and consistent demeanor.

+ Adaptability in problem-solving, including finding root causes and implementing practical solutions.

+ Bilingual in Spanish is a plus.

Work Environment

This is an on-site role, requiring attendance 5 days a week for 8 ½ hours from 8 AM with a 30-minute unpaid lunch break. Flexibility to start later if needed. The work environment is family-oriented, with a focus on providing customized solutions across multiple industries. The team includes sales and account managers, technical sales staff, and an upcoming retiring team member, fostering a stable and tenure-based employee base.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Frederick,MD.

Application Deadline

This position is anticipated to close on Jul 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.