"Alerted.org

Administrative Coordinator 3 (Receptionist)

Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5005267)

Apply



Administrative Coordinator 3 (Receptionist)

Salary

$2,387.00 - $4,089.00 Monthly

Location

Lake Charles, LA

Job Type

Classified

Job Number

IMCAL 2025 - 31

Department

LDH- Imperial Calcasieu Human Services Authority

Opening Date

07/14/2025

Closing Date

7/19/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Imperial Calcasieu Human Services Authority (ImCal HSA) exists so that citizens with mental health, addictions, and developmental challenges residing in the parishes of Allen, Beauregard, Calcasieu, Cameron, and Jefferson Davis are empowered, and self-determination is valued such that individuals live a satisfying, hopeful, and contributing life.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

JOB DUTIES

This position manages the front desk operating as the Receptionist for the largest Behavioral Health Clinic in the District serving approximately 900 clients a month.

+ Welcomes and greet clients checking them in the Centralized Scheduling Systems as well as the Electronic Medical Record (EMR), coding them appropriately for approximately 30 clinical staff and employees.

+ Prepares behavioral health intake forms daily, working closely with the clients we serve, assisting them with accessing new services and completion of said forms.

+ Collects and scans appropriate documentation for services.

+ Collects and post client’s payments according to District policy securing them at all times.

+ Answers multi telephone line, supplying callers and visitors with needed information relating to Behavioral Health services and/or community programs and resources; screen, direct and transfer calls and e-mail messages to appropriate staff.

+ Processes incoming and outgoing mail; manages the front desk waiting area for crowd control and cleanliness; update information and forms, attentive to client engagement and readiness to serve as needed, monitor timely completion of documentation/reports.

POSITION SPECIFIC DETAILS

Appointment Type:

+ Temporary Job Appointment: This position may be billed by temporary job appointment not to exceed 48 months.

+ Probational Appointment: Current permanent status state employees may be required to accept a probational appointment, if selected.

Compensation: ADMINISTRATIVE COORDINATOR 3 - PAY LEVEL AS-609 has a minimum salary level of $13.77/hourly; $1,101.60/bi-weekly

Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

HOW TO APPLY:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

[email protected]

HR Director, ImCal HSA

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

04

[CE: Explain your rating by providing specific and relevant examples in the box below.]]

05

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ 1= I have no experience and/or am uncomfortable displaying professionalism

+ 2= I have limited experience or require assistance to display professionalism

+ 3= I can display professionalism

+ 4= I can display professionalism and help others improve their ability to display professionalism

06

DPf: Explain your rating by providing specific and relevant examples in the box below.

07

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

08

FC: Explain your rating by providing specific and relevant examples in the box below.

09

LA: Rate your ability to learn actively based on our definition: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

+ 1= I have no experience and/or am uncomfortable learning actively

+ 2= I have limited experience or require assistance to learn actively

+ 3= I can learn actively

+ 4= I can learn actively and help others improve their ability to learn actively

10

LA: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

Apply

Please verify your email addressVerify Email