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Administrative Assistant 4

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Administrative Assistant 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

VILLA/LB/20250711

Department

LDH-Office of Aging & Adult Services

Opening Date

07/14/2025

Closing Date

7/21/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Join Our Mission of Compassionate Care at Villa Feliciana Medical Complex

Are you passionate about making a meaningful difference in the lives of medically complex patients? Villa Feliciana Medical Complex (VFMC), nestled in the heart of East Feliciana Parish in Jackson, Louisiana, invites dedicated healthcare professionals to join our team. Originally established in 1964 to serve the elderly, our facility has grown into a vital hub for patients across Louisiana who require specialized medical care and rehabilitation.

We provide compassionate, high-quality services to individuals living with chronic diseases, disabilities, terminal illnesses, and infectious conditions such as HIV/AIDS and tuberculosis. Our mission is to create a homelike, safe environment where every patient receives personalized care designed to improve their quality of life.

Benefits of working as anAdministrative Assistant 4 at VFMCinclude flexible work hours, paid holidays, and paid time off.

If you're ready to be part of a team that values excellence, empathy, and personalized care, we invite you to explore this career opportunity with us!

An ideal candidate should possess the following competencies:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

+ Coordinate and maintain effective office procedures and efficient workflow, implement policies and procedures set by the Associate Administrator, establish and maintain a harmonious working relationship with superiors, co-workers, subordinates and special project members. Take action authorized during executive’s absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or conducted personally in a manner so as to minimize effect of management’s absence. Transmit instructions, prepare memoranda requesting needed information from other departments of the hospital or from outside sources, explain policies and procedures to personnel and outline routine correspondence.

+ Schedule meetings and conferences within the agency, as well as with other agencies or private businesses for Administrative personnel. Attend when necessary. Keep Associate Administrator’s calendar, reminding him of schedules and appointments, and making appointments in the prescribed manner.

+ Screen visitors and telephone calls to office, discerning purpose of contract, and either assisting or directing appropriately. Act as liaison between Associate Administrator and various offices in State Government and the public.

+ Compile statistics for reports and document pertinent data. Compose and type correspondence and memos for Associate Administrator’s signature. Take dictation and type rough draft all correspondence, memos, reports, budgets and statistical data for Administrative Section of the hospital. Assist in completing special projects on a timely basis.

+ Interpret policies for clerical personnel in departments under the supervision of the Associate Administrator, including Maintenance, Housekeeping, Safety Office, Social Services, Radiology, Therapy Services, Recreation, Security/ Transportation Department and Information Services.

+ Set up and maintain certain departmental manuals, correspondence and special confidential project files. Maintain LDH Policy and Procedure Manuals, ISIS Manuals, Capital Outlay and Operating Budget files, equipment request files, departmental statistical files, time and attendance records and employee leave records and HIPAA files.

Position-Specific Details:

+ Appointment Type: Probational, Promotional, Permanant or Detail to Special Duty

+ Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday

+ Compensation: The salary can be higher than the minimum depending on experience

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Lacey Bradham, Marsha Perry, Tamekia Miles

5002 Hwy 10

Jackson, LA 70748

225-634-4011

225-634-4014

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

04

Explain your rating by providing specific and relevant examples in the box below

05

Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. 1= I have no experience and/or am uncomfortable demonstrating accountability 2= I have limited experience or require assistance to demonstrate accountability 3= I can demonstrate accountability 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

06

Explain your rating by providing specific and relevant examples in the box below.

07

Have you ever been disciplined for any acts of resident abuse or neglect attributed to you?

+ Yes

+ No

08

Have you ever been aware of any acts of abuse or neglect and failed to report these acts?

+ Yes

+ No

09

Have you completed all experience and education sections of the application? A Resume will not be accepted in lieu of work experience.

+ Yes

+ No

10

Have you selected East Feliciana Parish as a parish you are interested in working in?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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