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Administrative Officer 4 (Local Government) - Somerset County MH/ID

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Administrative Officer 4 (Local Government) - Somerset County MH/ID

Salary

$52,529.00 Annually

Location

Somerset County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-29488-L0124

Department

Local Government

Division

HS Bedford-Somerset Co Mh/Id U

Opening Date

07/14/2025

Closing Date

7/27/2025 11:59 PM Eastern

Job Code

L0124

Position Number

80012367

Union

88213456

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88213456

Bureau / Division

Bedford-Somerset Developmental and Behavioral Health Services

Worksite Address

245 West Race Street

City

Somerset, Pennsylvania

Zip Code

15501

Contact Name

Pam Humbert

Contact Phone

814.443.4891

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Thank you for viewing our job posting! At Bedford-Somerset DBHS, our vision is for every person and family that we serve to have a network of family, friends, advocates, and supportive services to live a full and productive life in our community. Learn more about us at www.dbhs.co .

This opportunity is for a Director to oversee the Human Resource and Quality Assurance (HRQA) functional components of the Bedford-Somerset Developmental & Behavioral Health Services (DBHS) agency which is a two-county joinder and supports the counties' HealthChoices program. The major areas directed and developed by this position include: recruitment and employment, development and implementation of all Agency policies, employee relations, classification and compensation, benefits administration, contracting, credentialing, safety and health, orientation, training, organizational planning and development, employee services, directs the work of an integrated interdisciplinary staff engaged in the ongoing development, monitoring and evaluation of the facility's continuous quality assurance for approximately 200 full and part-time Civil Service staff, noncivil service employees and several contracted positions.

Excellent benefits, pension plan, student loan reimbursement program, some remote work, alternative work schedule options, paid holidays, paid vacation time, and more! Apply today!

DESCRIPTION OF WORK

This position serves as the Human Resource and Quality Assurance (HRQA) Director for the Bedford-Somerset DBHS Program. Serves as the HRQA liaison with the Bedford and Somerset County Commissioners, HealthChoices, Human Services Agencies, Department of Human Services, Office of Administration, State Civil Service Commission/Office of Administration (OA), the Pennsylvania County Worker's Compensation Trust, Attorneys representing DBHS (quality compliance, labor law, worker compensation, unemployment compensation, County Solicitors, etc.) and the general public.

This position is responsible to ensure compliance with all state and federal regulatory and employment statutes including: applicable regulations from Center for Medicaid and Medicare Services (CMS), Department of Human Services, Office of Mental Health and Substance Abuse Services, Office of Developmental Programs, Office of Child Development and Early Learning, HealthChoices, HIPAA, Right To Know Law, The American with Disabilities Act, Fair Labor Standards Act, Family Medical Leave Act, Affirmative Action, Title VI and VII of the National Labor Relations Act, COBRA, IRS Codes associated with the administration of pension plans, the Pennsylvania Human Relations Act, Age Discrimination in Employment Act, Immigration Reform and Control Act of 1986, State Civil Service Act, Department of Human Services Rules and Regulations, and Veteran's Preference Act and EEOC Sexual Harassment Guidelines.

Directs all aspects of employment under the State Civil Service/OA System processes, as well as the employment processes for the HealthChoices Program. Manages the hiring process, oversees recruitment efforts, directs and oversees all adverse personnel action proceedings. Provides advice and counsel regarding policy/procedure infractions and/or less than satisfactory work performance. Recommend discipline when appropriate. Consults with agency labor law attorney as needed. May testify in hearings. Manages the classification program. Responsible for evaluating duties, responsibilities, scope and complexity to assign job titles that most appropriately match the jobs in the classification system. Oversees job description writing/editing by supervisors. Ensures accuracy of personnel information in the Electronic Personnel Record. Oversees the processing of all bi-weekly payroll/status changes for employees. Prepare and present the compensation plan and addendums as needed for approval. Directs the administration of benefits. Directs a consistent agency-wide employee performance review program. Oversees the administration of the worker's compensation program.

Analyzes and recommends organizational changes within the agency to include forecasting to meet future agency needs structurally and also includes career management. Directs employee relations and employee services. Administers the Student Loan Assistance Reimbursement Incentive (SLARI) Program and Referral Hire Program.

In conjunction with the Executive Team, assist with planning staff development and training of agency staff. Review and interpret laws, regulations, policies and procedures. Provides technical assistance regarding quality, personnel and employment items as needed to the Executive Team, the Joint Board of County Commissioners and other Human Services Agencies. Serves as a member of the Health Choices Executive Team. Participate as a member of the HealthChoices Board of Directors and ad-hoc committees as needed.

Oversee the Agency Quality Compliance requirements, processes, and activities and ensure compliance with requirements are being met. Develop operational plans, policies, procedures, and timetables for quality management activities to be implemented by departments. Responsible for the Agency's Compliance Committee. Monitor and analyze individual feedback and make recommendations for service improvements as warranted. Initiate studies and direct the collection of data for analysis to trends and/or patterns of care, treatment interventions, practitioner performance, non-clinical support activities, to identify successful activities, opportunities for improvement and to minimize problems and risk. Oversee the HIPAA Privacy and Security Officer and all activities related to the development, implementation, maintenance of, and adherence to DBHS policies and procedures related to the privacy and security of individual health information. Oversee the DBHS Advisory Board annual evaluation process for DBHS Services. Review reports and address issues as presented. Assist and support the development and implementation of specific Continuous Quality Assurance goals. Create committees, as needed.

Responsible for departmental budget. As an executive team member, supports the management of the Agency's overall budget. Manage the Agency Service Agreement process with external providers. Responsible for managing the Behavioral Health Clinical Credentialing process.

Supervises staff through job coaching, motivation, and teaching. Review and approve all staff paperwork including monthly time sheets, expense reports, requests, etc. Participates on the Capital Improvements Committee. Attends professional related training and state required training as needed. Perform other related duties as assigned.

This position has a shared responsibility for assisting the Agency's executive team with overseeing and monitoring the Agency's operations 24/7. This position may be required to work remotely during scheduled times off, off hours and/or weekends, or have the need for flexibility to work remotely during regular business hours, and therefore this position is considered an ongoing hybrid position for business necessity.

Work Schedule and Additional Information:

+ Full-time employment, 37.5 hours per week

+ Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

+ On occasion, you may need to work hours outside of the set work week to complete projects, meet work demands, or in the event of an emergency.

+ Upon hire, new staff begin training and are on probation for 6 months. New staff may be eligible for a hybrid of on-site and remote work after 3-months of employment.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

+ This position reports to the DBHS Office for work.

+ Position may be located in Bedford or Somerset County. If a Bedford applicant is selected, the position will be located in Bedford. If a Somerset applicant is selected, the position will be located in Somerset. Position must travel to opposing county as needed, projected to be 3 days per week in home location and 2 days per week in opposing county.

+ Somerset Location: 245 West Race Street, Somerset, PA 15501

+ Bedford Location: 1243 Shed Road, Bedford, PA 15522

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Six years of experience in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting, and procurement; and such training as may have been gained through graduation from a four year college or university;or

+ Any equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

Legal Requirements:

+ You must pass a background investigation.

+ This position falls under the provisions of the Older Adult Protective Services Act.

+ Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

+ This position falls under the provisions of the Child Protective Services Law.

+ Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

How many years of full-time experience do you possess in progressively responsible and varied office management or staff work in a public or private organization?

+ 6 years or more

+ 5 but less than 6 years

+ 4 but less than 5 years

+ 3 but less than 4 years

+ 2 but less than 3 years

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Do you possess experience in personnel management, budgeting, AND procurement in progressively responsible and varied office management or staff work in a public or private organization?

+ Yes

+ No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ A conferred Master's degree or higher

+ A conferred Bachelor's degree

+ Some coursework

+ None

06

If you have not completed college coursework in one of the fields listed in the previous question, how much college coursework have you completed in a different field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 120 credits or more

+ 90 credits but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

08

WORK BEHAVIOR 1 – OPERATIONS DEVELOPMENT

Conducts needs assessments and develops program objectives, plans, policies, and procedures for an administrative department. Plans the scope of the program, timeline for program start-up, and determines the organizational structure needed.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience DEVELOPING AND UPDATING program objectives, plans, policies, and procedures based on research and data gathered.

+ B. I have experience MAKING RECOMMENDATIONS TO DEVELOP new or UPDATE existing program objectives, plans, policies, and procedures based on research and data gathered.

+ C. I have successfully completed college-level coursework related to business management or business administration.

+ D. I have NO experience or coursework related to the work behavior above.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to developing or updating program objects, plans, policies, or procedures

+ Your level of responsibility

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title(s)

+ Credits/Clock Hours

11

WORK BEHAVIOR 2 –QUALITY ASSESSMENT

Compiles and analyzes statistical and financial data, narrative reports, and other pertinent information to assess the quality of programs. Recommends and implements changes and improvements to ensure adherence to program requirements, goals, objectives, and priorities in order to ensure overall program effectiveness and compliance.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience compiling and analyzing statistical or financial data, narrative reports, or other pertinent information to assess the quality of programs. I was responsible for IMPLEMENTING changes as needed.

+ B. I have experience compiling and analyzing statistical or financial data, narrative reports, or other pertinent information to assess the quality of programs. I MADE RECOMMENDATIONS for changes as needed.

+ C. I have experience compiling and analyzing statistical or financial data for completeness and accuracy; OR I have successfully completed college-level coursework related to statistics, accounting, or economics.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to quality assessment

+ Your level of responsibility

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title(s)

+ Credits/Clock Hours

14

WORK BEHAVIOR 3 –REVIEWING AND MAINTAINING PROCEDURES

Provides a uniform and cost-effective system of accounting, budgeting, purchasing, and financial controls to ensure accountability of government funds. Monitors agency compliance with established accounting standards. Identifies areas of risk related to the accuracy and completeness of financial statements and reports. Develops and implements procedures to eliminate unacceptable risk.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience evaluating procedures to ensure compliance with policies and regulations. I was responsible for determining when changes were needed and implementing those changes.

+ B. I have experience evaluating procedures to ensure compliance with policies and regulations. I was responsible for identifying areas of concern and making recommendations for changes.

+ C. I have successfully completed college-level coursework related to political science, organizational leadership, or organizational management.

+ D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to reviewing and maintaining procedures

+ Your level of responsibility

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title(s)

+ Credits/Clock Hours

17

WORK BEHAVIOR 4 –WRITTEN COMMUNICATION

Compiles information for financial, statistical, monthly or other reports, manuals, letters, memoranda, training materials, policies, and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience preparing annual budget reports, budget analyses, grant applications, contracts and agreements, or policies and procedures. I was responsible for THE FINAL DOCUMENT that conveyed customized information to the intended recipients.

+ B. I have experience preparing narrative, technical, or financial documents other than those listed in the previous level. I was responsible for THE FINAL DOCUMENT that conveyed customized information to the intended recipients.

+ C. I have experience preparing narrative, technical, or financial documents. I was responsible for COMPILING A PORTION of a larger document; OR I have successfully completed college-level coursework related to business writing, technical writing, English composition, journalism, or communications.

+ D. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to written communication

+ The type(s) of documents you prepared

+ Your level of responsibility

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title(s)

+ Credits/Clock Hours

20

WORK BEHAVIOR 5 –SUPERVISION

Supervises staff by assigning work, establishing priorities and timeframes for completion. Reviews employee performance and prepares evaluation reports. Interviews prospective employees and recommends selection. Receives and resolves grievances and complaints and counsels employees when necessary. Provides guidance to staff on complex issues and approves or denies leave requests. Identifies training needs and provides training to staff.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience SUPERVISING subordinate staff. I have interviewed and hired staff, rated work performance, established priorities, counseled employees, identified training needs, and approved leave.

+ B. I have experience as a LEAD WORKER OR SENIOR STAFF MEMBER. I have provided training to newly hired staff, reviewed their work, or served as a team or group leader, but I was NOT responsible for employee performance reviews or discipline.

+ C. I have successfully completed coursework related to supervision; OR I have successfully completed supervisory training.

+ D. I have NO experience or training related to this work behavior.

21

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to supervision

+ Your level of responsibility

22

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no edu