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Senior Projects Liaison (Projects Manager, Senior)

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Senior Projects Liaison (Projects Manager, Senior)

Salary

$73,368.18 - $122,730.30 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

13240

Department

Office of Resilience

Opening Date

07/03/2025

Closing Date

7/24/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The City of Norfolk’s Office of Resilience implements strategies and projects that address the shocks and stressors threatening Norfolk's livelihood and economy in the face of rising seas, increased climate changes, and other social, economic, and environmental vulnerabilities. Norfolk must adapt to the changes necessary to ensure its resilience.

The City of Norfolk is seeking a Projects Liaison (Senior Project Manager) to join an exciting opportunity with the City Manager’s Office of Resilience for the City of Norfolk.

The Office of Resilience oversees a variety of coastal design and infrastructure projects. As Norfolk's livelihood and economy face the challenges of rising sea levels and increased storm intensity, Norfolk must adapt to the changes necessary to ensure the City’s resilience. The selected candidate will be responsible for the implementation of coastal resiliency projects and initiatives to design a coastal community with infrastructure solutions that respond to both current and future risk, in compliance with applicable federal and state regulations. Join us as we work to build resilience in Norfolk.

The Senior Projects Manager will oversee the programmatic, policy and reporting needs of various resilience infrastructure projects.

The Senior Project Manager is involved in nearly every aspect of resilience projects, such as interpreting contract terms, executing grant agreements, drafting Standard Operating Procedures, formulating project delivery roadmaps, coordinating deadlines, implementing review plans, drafting requests for scopes of work, research proposals and more. The Senior Projects Manager will act as an executive liaison for deliverables to City leadership, coordinating directly with the Director’s office for Resilience, project managers, contractors, project stakeholders, partners, residents, other City departments, and various state and federal agencies. The Senior Project Manager will ensure compliance with state and federal regulations, the terms and conditions of applicable contracts, documenting and agreeing on any approved changes, or amendments that may arise during project implementation; and reviewing, approving and providing guidance on personnel, partnerships, programs and audits.

This position will also track due-outs from senior meetings, assigning tasks to various staff and consultants with deadlines and support materials to ensure assignments are understood and project managers have information necessary to meet outcomes. The position will report directly to the Engineering Manager for the Office of Resilience. This position will include supervisory responsibilities over seasonal staff (interns and fellows), as well as supervising various consulting teams, including embedded staff from architectural, engineering consultants and construction management services staff that work directly with the department.

Department Hiring Salary Range: $73,368 - $84,373

Essential Functions

Essential functions include but are not limited to:

+ Reviews agreements and other contractual documents to assess compliance with relevant policy guidance and identifies opportunities for improvement in future updates.

+ Analyzes example documentation from projects outside of Norfolk to ensure consistency and identifies best practices for incorporation in Norfolk-specific agreements and policies.

+ Coordinates with City, State, and Federal staff to ensure project elements are complying with requirements at each level; develops recommendations for reconciliation where required, using detailed examples from research.

+ Develops and maintains a detailed task tracking system to ensure all elements of department projects remain on track.

+ Attends meetings on various topics, including project management, engineering/design, communications, and senior leadership to maintain detailed notes on project progress.

+ Coordinates with City staff, consultants, Federal and State agency staff, and community partners to track progress of due outs and reiterate key deadlines.

+ Provides information, education, and technical assistance to the public; meets with local businesses or citizen or business groups affected by the Norfolk CSRM Project and communicates project updates about each of the project phases.

+ Responds to citizen questions, concerns, or complaints pertaining to the Norfolk CSRM Project. Provides information, research problems, and initiates resolutions.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Over five years of project management and strategic planning experience.

Valid Driver’s License may be required depending on assignment.

Preferred Education/Experience:

+ 5+ years of project management and/or executive-level reporting experience, with preference in water resources, environmental, or civil infrastructure projects.

+ 5+ years of experience in program/project, contract management or equivalent experience producing reports and program delivery for executive leaders.

+ 3+ years defining program requirements and using data and metrics to determine improvements.

+ Proof of success in developing and maintaining project schedules and producing reports for executive leaders and decision makers.

+ Familiarity with all appropriate steps and sequence of site plan development and construction.

+ Proficiency in executive-level functions and skills gleaned from direct experience working with elected officials or executive boards and commissions.

+ Experience owning program strategy, end to end delivery, and communicating results to senior leadership.

+ Experience coordinating and leading meetings with a variety of stakeholders.

+ Experience managing multiple and simultaneous projects.

+ Strong negotiation, communication, team building and collaboration skills.

+ Exemplify a strong attention to detail and creative problem-solving abilities.

+ Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines.

+ Must have strong computer skills and knowledge of common programs such as Microsoft Office.

+ Must possess excellent written and oral communication skills.

+ Strong knowledge of project management techniques and tools required.

Additional Information & Requirements

Work Location: 501 Boush Street, Suite B, Norfolk, VA 23510

Work Hours: Monday - Friday 8:30 am - 5:00 pm

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

03

How many years of experience in project management or strategic planning experience do you have?

+ Less than two (2) years

+ Two (2) to three (3) years

+ Three (3) to four (4) years

+ Four (4) to five (5) years

+ More than five (5) years

04

How many years of executive-level reporting experience do you have?

+ Less than two (2) years

+ Two (2) to three (3) years

+ Three (3) to four (4) years

+ Four (4) to five (5) years

+ More than five (5) years

05

Please select the aspects of project management you have experience executing. Select all that apply

+ Interpreting contract terms

+ Executing grant agreements

+ Drafting Standard Operating Procedures

+ Formulating project delivery roadmaps/coordinating deadlines

+ Drafting requests for scopes of work

+ Research proposals

06

Please describe your experience in research and data analysis, program development and management, and/or grant management.

07

Please describe any educational or professional experience in science, engineering, or environmental fields.

08

Please describe experience supporting specific programs and projects, including any background using advanced Microsoft application capabilities; and/or GIS, project management, data analytics, or graphic design software.

09

Do you have experience interacting with the public, media, or specific stakeholder groups?

+ Yes

+ No

10

Please describe your experience interacting with the public, media, or specific stakeholder groups.

11

Provide examples of executive-level functions you have obtained and the various executive-level boards and commissions you have staffed, how you delivered both oral and written reports, and the frequencies of interactions. Explain your role in providing/directing logistical support for executive-level boards/commissions or elected leaders. Provide a few outcomes that you were directly responsible for achieving in your role with executive boards/commissions.

12

Do you have a valid driver's license?

+ Yes

+ No

13

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

14

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

15

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

Required Question

Employer

City of Norfolk

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