• Administrative Assistant II

    Wayne State University (Detroit, MI)


    Administrative Assistant II

     

    Wayne State University is searching for an experiencedAdministrative Assistant IIat its Detroit campus location.

     

    Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

    Essential functions (job duties):

    Position Purpose

    Plan and perform financial personnel, facilities and administrative activities to ensure operational

    activities are conducted responsibly and within established guidelines for a medium size department

    within a School, College, Division or Center/Institute of the University. Position duties required the

     

    application of highly specialized skills which can be acquired through a combination of job-related

     

    training and considerable on-the-job experience.

     

    Essential Job Functions

     

    + Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts.

    + Review and verify budget revisions and expenditures. Prepare budget projections and plans and

     

    complete statistical reports on activities to keep administrative head apprised of financial status and

     

    operational activities of department.

     

    + Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain

     

    and process personnel and payroll actions and records. Assure adequate staffing levels and regular

     

    payroll payments are attained. May possess signatory authority for unit.

     

    + Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train

     

    and instruct them on methods and procedures. Provide direction to department employees on

     

    methods and procedures. Monitor workflow and staffing levels.

     

    + Plan and coordinate use of facilities which includes requests for building maintenance and repair

     

    services. Evaluate and maintain equipment inventory. Oversee departmental facilities and

     

    coordinate space inventory for department.

     

    + Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and

     

    administrative reports, summaries and questionnaires regarding department activities.

     

    + Represent the department and serve as liaison to outside individuals, professional groups and

     

    administrators to interpret administrative procedures and policies and to disseminate information on

     

    department activities.

     

    + Perform related work as assigned.

    Qualifications:

    + Graduation from an accredited college or university supplemented by coursework in business

     

    administration, accounting or related field and/or an equivalent combination of education and/or

     

    experience.

     

    + Reasonable knowledge of accounting principles and bookkeeping procedures and applications.

    + Reasonable knowledge and experience with University academic and/or non-academic personnel

     

    processing procedures and practices.

     

    + Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS,

     

    and ATS.

     

    + Some knowledge of and experience with PC and computer based applications and local area network

     

    technologies.

     

    + Reasonable knowledge of and experience with University policies and procedures.

    + Some supervisory experience required.

    + Ability to communicate effectively with others.

    + Strong analytic and problem solving skills.

    + Ability to establish and meet deadlines, work under extreme pressure and function independently.

    + Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting

    + Specialist, Personnel Specialist, etc.

    School/College/Division:

    H92 - VP Student Affairs

    Primary department:

    H9244 - University Advising Center (H9244)

    Employment type:

    + Regular Employee

    + Job type: Full Time

    + Job category: Staff/Administrative

    Funding/salary information:

    + Compensation type: Annual Salary

    + Hourly rate:

    + Salary minimum: TBD

    + Salary hire maximum: TBD

    Working conditions:

    Office environment

    Job openings:

    + Number of openings: 1

    + Reposted position: No

    + Reposted reason: None (New Requisition)

    + Prior posting/requisition number:

    Background check requirements:

    University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.