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ADMINISTRATIVE SPECIALIST (COMMUNICATOR) (NON-COMPETITIVE)

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ADMINISTRATIVE SPECIALIST (COMMUNICATOR) (NON-COMPETITIVE)

Salary

$61,027.20 - $92,768.00 Annually

Location

Ohio 45202, OH

Job Type

Full-time Classified

Job Number

25-01959 (NC)

Department

Transportation & Engineering

Opening Date

07/14/2025

Closing Date

7/28/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

General Statement of Duties

This employee exercises independent judgment and performs highly responsible technical, administrative, and analytical duties as the Communications Specialist for the assigned department. The employee is responsible for researching, writing, and editing assorted materials for various publications including communications on internet and intranet websites, reports to meet regulatory requirements including the annual report and customer information on a variety of topics. Duties also include preparing and distributing a variety of educational materials; making public presentations; coordinating public speaking events; and preparing emergency communication plans. Employee assists the department in communicating through the news media and may serve as spokesperson for the department. Performs related duties as required.

Specific Statement of Duties

This position is in the Transportation and Engineering Department, in addition the employee will lead and support the Department of Transportation & Engineering’s (DOTE) internal and external communications. This role involves creating and sharing department stories, coordinating with media outlets and citywide communicators, managing digital content, and supporting community engagement through strategic messaging, events, and storytelling.

Specific Responsibilities:

Drafting media releases

Responding to reporters’ questions and participate in interviews

Creating social media content and website news stories

Developing project-specific website content and update static pages

Capturing before/during/after photos and video for DOTE projects

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs, which may be required.)

Knowledge of:

Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management.

Specific area of assignment as well as major principals, practices, methods, and techniques of administration relating to areas such as general management, budgeting, human resources, or finance.

Skill to:

Operate specialized hardware devices or software programs relating to assigned function.

Ability to:

Conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues.

Develop strategies to problems of moderate complexity focused on a specific program, function, or service area; adapt guidelines, including unwritten policies, precedents, and practices that are not always completely applicable to changing situations.

Enhance partnerships with key internal and external stakeholders.

Apply comprehensive grasp of most factors affecting area of responsibility.

Evaluate situations having multiple (and sometime conflicting) elements/considerations.

Make judgments and decisions that are still guided by policies, procedures, and management imposed limits, but latitude exists for non-reviewed actions or decisions on routine and some non-routine matters.

Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations.

Act independently and know when to refer situations to higher-level authority.

Prepare cost projections and monitor/control budgetary compliance.

Understand and apply contract terms and provisions.

Organize, analyze, and evaluate tangible and intangible data soundly and impersonally.

Understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations.

Formulate reasonable and effective conclusions.

Conduct thorough investigations, determine methodologies, and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables.

Train, supervise, or evaluate assigned staff and their work.

Examples of Work Performed

Performs professional level analytical and technical work in the formulation and administration of department or division budgets, development and management of contracts, management of department level procurement, and/or assists in coordination of personnel functions.

Investigates administrative or operational problems; assists administrators in determining and implementing solutions to problems; makes recommendations affecting aspects of programs and policy; makes presentations to interested groups on various administrative programmatic or operating aspects of department.

Obtains information from a variety of sources concerning departmental procedures; prepares comprehensive reports and correspondence outlining recommendations for improvements; assists in the installation of new and revised methods, procedures, and systems; evaluates operational efficiency of existing programs and makes recommendations for change.

May assume administrative responsibility for specific project, either conducted independently or with the aid of lower-level employees; identifies resource needs and may develop action plan; may set up plans and procedures for achieving objectives and providing leadership to work teams as assigned.

Plans and oversees special community and media events that enhance the visibility of the assigned department.

Processes transactions involving multiple steps and the application of varied, complex, and/or ambiguous guidelines; may determine eligibility and/or compliance; approves exceptions within assigned scope of authority.

Reviews documents to determine how they will effect internal processing and determines appropriate course of action/response within assigned scope of authority.

Authors/customizes/revises communication materials to fit a particular individual, situation, or activity; researches, assembles, and disseminates function-related materials and documentation as required; searches records to locate specific information; checks materials for accuracy, completeness, and/or procedural compliance.

Applies rules and regulations to provide administrative direction for assigned city programs or management systems which may include personnel management, purchasing processes, training programs, or others.

Assists department supervisory and management staff in annual budget development and administration processes; researches and collects data; prepares schedule and notifies staff of deadlines and material needs; monitors expenditures and ensures adherence to department budget; identifies need for budget adjustments and modifications as appropriate and necessary.

Collects, compiles, and analyzes information from various sources on a variety of specialized topics; compiles reports and activity logs; makes recommendations or findings; undertakes a variety of special projects as assigned.

Prepares written materials to communicate departmental activities and programs for internal and external distribution; assists with public relations activities; acts as a resource to persons with inquiries about departmental services, activities, and programs.

May serve as an assigned department liaison with other city departments, divisions, and outside agencies; negotiates and resolves sensitive issues.

May be assigned to develop program standards, policies, and procedures.

HR CONTACT: [email protected]

Required Education and Experience

Resume and Transcript must be attached or application will be rejected

Each applicant must have a Bachelor's Degree from an accredited college or university in English, Communications, Psychology, Public Relations, Speech, Information Technology, Public Administration, Business Administration, Education or related field. In addition, each candidate must have two years of communication experience that includes writing and editing newsletters, brochures, educational material and/or press releases, or similar material.

MILITARY EDUCATION & EXPERIENCE EVALUATION

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

Working and Physical Conditions

Environmental Conditions:Office environment; exposure to computer screens; working closely with others.

Physical Conditions: Duties require maintaining physical conditions necessary for sitting for prolonged periods of time; manual dexterity required.

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

The City of Cincinnati has 11 paid holidays annually that include:

New Year's Day

Martin Luther King Day

President's Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Day after Thanksgiving

Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible dependents include:

Legal Spouse or Equal Partner

Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")

Step-child

Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-timeemployees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.

01

If you are a current City of Cincinnati employee, what is your CHRIS ID number?

02

In what area do you have a Bachelor's degree from an accredited college or university ?

+ English

+ Communications

+ Psychology

+ Public Relations

+ Speech

+ Information Technology

+ Public Administration

+ Business Administration

+ Education

+ Related field

03

If you selected Related Field, Please list the field.

04

How many years of experience do you have in communications that includes: writing and editing newsletters, brochures, educational material and/or press releases, or similar material.

+ None

+ Less than two years of experience

+ More than two years experience but less than five years experience.

+ Five years of experience or more

05

Select what specific areas you have two or more years of experience

+ Drafting media releases

+ Responding to reporters’ questions and participating in interviews

+ Creating social media content and website news stories

+ Developing project-specific website content and updating static pages

+ Capture before/during/after photos and video for projects

06

Do you understand notifications regarding this position will be sent via email, therefore, it is your responsibility to check your personal email, Government Jobs mailbox, SPAM, JUNK, and CLUTTER FOLDERS for any and all communication sent regarding this position ?

+ Yes

+ No

07

I understand I am responsible for maintaining the accuracy of my contact information, including my street address, email address, and telephone numbers. My failure to maintain accurate contact information may result in me not receiving information regarding this job announcement and/or may result in me not receiving further consideration for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts. For technical difficulties, contact NEOGOV support at 855-524-5627.

+ Yes

+ No

Required Question

Employer

City of Cincinnati

Address

805 Central Avenue Suite 200

Cincinnati, Ohio, 45202

Phone

513-352-2400

Website

http://agency.governmentjobs.com/cincinnati/default.cfm