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Req #: 247767

Department: SURGERY

Job Location Detail: Telework available 3-4 days/wk

Posting Date: 07/14/2025

Closing Info:

Closes On 07/28/2025

Salary: $5,834 - $6,667 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

UW’s Department of Surgery Staff HR Team has an exciting opportunity for a 1.0 FTE HR Staff Specialist. The Department of Surgery is a large clinical department within the UW School of Medicine.** **POSITION PURPOSE

•The department’s Staff HR team is comprised of 3.5 FTE overseeing, managing and providing support to all departmental staff HR activities. HR services in the Department of Surgery are centralized and the team acts on behalf of the department for all HR activities. The team consults and advises department management on staffing and compensation issues, ensures compliance to all rules and policies, and develops programs and initiatives to enhance belonging, inclusiveness and professional growth. dfThe staff HR specialist will be involved in all aspects of departmental HR activities and will assume the lead on identified HR-related activities, as example they will organize and lead the annual staff evaluation process. “

Our Mission and How This Position Contributes to the Department of Surgery and the University:

Strong HR functions are essential to a successful university and the department. Our people are our strongest asset, a common motto, but true. To ensure our people are our strongest asset, we need robust HR functions. HR can either be a “resource” for a department or a substantial bottleneck. This position will increase HR’s ability to be an effective resource. Our team believes that HR is much more than “box-ticking” – though compliance and running things by the rules is important- but it is taking each person in our department and doing our utmost to ensure a successful and growing experience.

We strive for systems that will inform us and our customers; we offer programs to ensure growth (e.g., Promotions Pathways – our own internal program), fairness and transparency with pay practices, and creativity to keep individuals engaged and happy. We do not do this alone; line supervisors and our whole administrative team have their own parts to play; but HR provides leadership over many of these areas. We look for team members who exhibit the ability to take HR to the next level. This position is no exception.

The Department of Surgery is among the largest clinical departments within the School of Medicine, and its strategic and financial impact on UW Medicine are disproportionately greater than the size of the department. The department has grown substantially over the last 3-4 years, by about 25% -- and we continue to appropriately, but rapidly, add faculty, programs, and staff. As of January 2025, the Department composition is 151 paid professorial track academic faculty located at all the UW clinical sites; 161 clinical faculty located throughout the community and WWAMI region; Four (4) ACGME residency programs (General Surgery, Plastic Surgery, Cardiothoracic Surgery and Vascular Surgery) with 107 residents in these four programs. 20 ACGME and Research Fellowships; 150 administrative and research staff. More information about the Department of Surgery can be found at https://uwsurgery.org/ **Our Commitment to Equity, Diversity, and Inclusion (EDI):**

The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:

**Quality Focus:** strives to deliver the best possible service and results, and continuously seeks opportunities for improvement.

• Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development

**Planning & Organization:** completes work in a timely, efficient, and resourceful manner

• Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative

**Teamwork & Relationship Building:** builds and fosters positive working relationships with others to achieve shared objectives.

• Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity

**Equity, Diversity, and Inclusion:** values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.

• Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

DUTIES AND RESPONSIBILITIES

As an integral member of the team, the HR Staff Specialist collaborates/works to provide the following:

HR Operational Responsibilities = 40%, including:

• Transact Workday activities with respect to hiring, payroll, leave, FTE changes, and terminations

• Manage own portfolio of a variety of HR questions and issues.

Data Management: Implementation Tracking & Maintenance = 30%, including:

• Digital management of HR information for compliance

• Create and manage Standard Operating Procedures (SOP) manual

• Plan & execute trainings on HR processes with department customers

HR Projects & Special Assignments = 30%, including:

• Suggest and initiate process improvement for HR workflows

• Manage volunteer process for the department

• Initiate improvements to HR intranet site (SURG HR HUB)

• Serve on Employee Recognition Committee

The successful candidate will be skilled at identifying areas of improvement in HR processes and compliance, but also providing successful and growth experiences for customers.

MINIMUM REQUIREMENTS

• BA in Business, HR Management, or other applicable degrees

• 2 years’ experience working in an HR or other administrative capacity

ADDITIONAL REQUIREMENTS

• Excellent time management and ability to meet deadlines

• Must work well with a small team; ability and willingness to step in to assist with HR activities when other team members are out

• Ability to put complex information into easily understandable formats for our customers

• Interested and engaged in HR activities for the long-term

• Ability to create confidence and safety in our HR processes and systems

• Willingness to lead or support presentations

DESIRED QUALIFICATIONS

• Previous experience with Workday HRP

• Data management skills on various platforms

CONDITIONS OF EMPLOYMENT

• Telework available 3- 4 days per week

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.

We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.