"Alerted.org

Responsibilities

Executive Assistant

**This is NOT a Remote Role**

Provides high-level administrative support services to Executive Leadership Team at the Division level scope or Hospital President. Exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.

Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.

+ Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).

+ Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.

+ Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.

+ Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.

+ Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.

+ Independently plans, coordinates and supports meetings and conferences.

+ With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders. Proofreads and edits others’ communications before distribution. Administers distribution lists.

+ Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.

+ Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.

Qualifications

Required High School Diploma

Overview

For more than 50 years, the mission of CHI Health Missouri Valley has been to nurture and enhance the quality of life for residents of Harrison County in Iowa. As a community hospital, its ongoing commitment is to keep residents in good health. Through the years, CHI Health Missouri Valley has strived to improve the health status of southwest Iowa residents – children, teens, adults, senior citizens, friends and neighbors. CHI Health Missouri Valley is proud to offer health care services – close to home – within this community.

Pay Range

$19.68 - $27.06 /hour

We are an equal opportunity/affirmative action employer.