• Administrative Assistant-Office of the Counsel…

    New York State Civil Service (Albany, NY)


    NY HELP No

     

    Agency Assembly Majority, NYS

     

    Title Administrative Assistant-Office of the Counsel to the Majority

     

    Occupational Category Clerical, Secretarial, Office Aide

     

    Salary Grade NS

     

    Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

     

    Salary Range From $45000 to $55000 Annually

     

    Employment Type Full-Time

     

    Appointment Type Permanent

     

    Jurisdictional Class Non-competitive Class

     

    Travel Percentage 0%

     

    Workweek Mon-Fri

     

    Hours Per Week 35

     

    Workday

     

    From 9 AM

     

    To 5 PM

     

    Flextime allowed? No

     

    Mandatory overtime? No

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? No

     

    County Albany

     

    Street Address NYS Capitol

     

    City Albany

     

    State NY

     

    Zip Code 12248

     

    Duties Description Duties Description:The Office of Counsel to the Majority (OCTM) acts as in-house counsel to the New York State Assembly majority conference, which includes advising Assembly Members and Assembly employees on legal matters pertaining to their respective positions, as well as providing overall legal support to the institution. The duties of the Administrative Assistant include, but are not limited to:• Routine administrative responsibilities:o Receiving and routing telephone requestso Maintaining various file systemso Preparing documents (form letters, item requisitions, memoranda)o Routine clerical operations (inventory supply and ordering, routing mail)• Support the work of O.C.T.M, including but not limited to:o Reviewing and responding to Freedom of Information Law (FOIL requests)o Reviewing legislation for compliance with constitutional requirementso Monitoring litigation• Maintain confidentiality of both intra-office and interoffice communications, regarding litigation or other sensitive materials• Perform any additional tasks as may be necessary for the proper functioning of the officeThis is a full-time (Monday through Friday, 9am-5pm) in-office position requiring some evening and occasional weekend availability during the legislative session (as well as special session in the event it is convened).

     

    Minimum Qualifications Minimum Qualifications: • Prior experience in administrative support or similar roles requiring effective communication and organizational skills• Proficiency in Microsoft Office programs, including web-based and desktop applications• Ability to learn and navigate legislative applications

     

    Additional Comments Additional Comments:The ideal candidate will be well-organized, have good interpersonal communication skills, exercise good judgment, and be able to work in an environment that is at times fast paced and busy. Prior experience as a legal secretary or a paralegal is a plus.

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name Rebecca Mudie

     

    Telephone 518-455-4191

     

    Fax

     

    Email Address [email protected]

     

    Address

     

    Street NYS Capitol

     

    City Albany

     

    State NY

     

    Zip Code 12248