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LEGAL SECRETARY I/II

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LEGAL SECRETARY I/II

Salary

$22.70 - $33.50 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

29236

Department

District Court

Opening Date

07/15/2025

Closing Date

7/29/2025 5:01 PM Pacific

+ Description

+ Benefits

+ Questions

ABOUT THE POSITION

The Eighth Judicial District Court is seeking qualified candidates to apply for the Legal Secretary I/II position. The Legal Secretary provides varied, responsible, and confidential secretarial and office administrative assistance to one or more Court Hearing Masters and may provide direction to office support staff on a project basis.

Legal Secretary I is the entry level in this specialized secretarial series. It is designed to allow an experienced incumbent with either well-developed office administrative or secretarial support skills to learn the terminology, formats and procedures in the legal secretarial field, or an incumbent with knowledge of legal office terminology, formats and procedures to learn office administrative and secretarial support skills. This class is alternately staffed with Legal Secretary II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meet the qualifications of the higher level class.

Legal Secretary II is the journey level class of this series, fully competent to independently perform a wide range of legal secretarial support work. General procedures and guidelines are normally established by the secretarial supervisor or the Court Hearing Master to which assigned; however, day-to-day activities may require the use of initiative and independent judgment. Responsibilities include regular contact with Court and County staff and outside agencies in situations where tact and discretion are important. This class is distinguished from Senior Legal Secretary in that the latter assigns, directs and reviews the work of a legal secretarial and/or support staff.

Legal Secretary I $22.70 - $33.50 Hourly

Legal Secretary II $24.54 - $36.21 Hourly

The Legal Secretary I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Secretary II.

THIS POSTING REFLECTS THE SALARY SCHEDULE FOR THIS POSITION EFFECTIVE 7/1/2025. PLEASE NOTE THAT ALL ACTIVE EMPLOYEES ON 7/19/2025 WILL RECEIVE A SALARY DECREASE CONSISTENT WITH AN INCREASE IN PERS CONTRIBUTION. AS SUCH, PAY IS SUBJECT TO CHANGE AND MAY BE REVISED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

This position is confidential and excluded from membership in the union.

This position is a non-union position and excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Legal Secretary I - Equivalent to graduation from high school, AND three (3) years of full-time general office experience, two (2) of which include legal office support experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

NOTE: Certain positions may require net typing speed of 50 wpm.

Legal Secretary II - In addition to the above: minimum of one (1) year of full-time experience in providing legal secretarial and administrative office support.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

+ Provides a variety of general secretarial and office administrative assistance to attorneys and support staff.

+ Independently drafts, types and formats general and legal pleadings, subpoenas, briefs, contracts, ordinances and/or other legal documents and correspondence, memoranda and reports from attorney notes, brief instructions and/or printed materials into a computer word processing program.

+ Follows attorney instructions and office policy and procedures to process a variety of legal processes and/or documents and obtains appropriate review and signatures.

+ Reviews finished materials for appropriate use of the English language including: completeness, accuracy, formatting, spelling and grammar.

+ Sets priorities and meets critical deadlines by scheduling court dates, meetings and/or appointments for attorneys and filing of legal briefs documents and other necessary paperwork with the court.

+ Receives and screens visitors, emails and/or telephone calls and assists said contacts using good judgment, discretion, and proper interpretation of policies and procedures, providing information regarding the particular area of assignment and/or by referring the caller to the proper attorney or subject matter expert.

+ Uses computer databases, online legal resources and/or written law materials to research and retrieve data, and prepare reports.

+ Keeps desk and office area organized and maintains chronological tickler system for files and time sensitive document deadlines.

+ Relieves attorneys of certain administrative matters by contacting case witnesses for pretrial conferences, following up on projects, transmitting information, keeping informed of daily schedules and arranging for meetings.

+ Contributes to the efficiency and effectiveness of the team, office and Clark County as a whole by participating as an active member of the work team, offering ideas and/or suggestions on how to improve processes and by providing excellent internal customer service, external customer service to fellow coworkers and Clark County constituents.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

+ Flexible Schedules including 4/10 options

+ More Money in Your Pocket

+ 100% Employer Paid Defined Benefit Retirement

+ No Social Security Deduction

+ No State Income Taxes

+ Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

+ Medical (https://www.clarkcountynv.gov/government/departments/risk\_management/employee\_and\_retiree\_health\_benefits.php#outer-2778) - Employer pays 90% of premium

+ Pharmacy Benefits (30, 90-day retail or mail order fills)

+ 24/7 Telephone Advice Nurse - no employee cost

+ Teledoc, Doctoroo, and Dispatch Health

+ Retiree insurance – eligible after 5 years of service

+ Dental

+ Vision

+ Life Insurance – Employer Paid

+ AD&D – Employer Paid

+ Long Term Disability – Employer Paid

+ Generous Leave Accruals that include:

+ 13 Paid Holidays including a Floating Birthday Holiday

+ Paid Vacation Leave

+ Paid Sick Leave

+ Holiday Leave

+ Other leave options

+ Catastrophic Leave

+ Parental Leave – Up to 90 days

+ Wide Variety of Voluntary Benefits that include

+ Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

+ Trustmark – Permanent Life Insurance benefits and long-term care.

+ Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

+ TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

+ Morgan Stanley – Deferred Compensation Plan

+ Employee Assistance Program

+ Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions (1-4) will be used to assist in determining if candidates meet the minimum qualifications. Which best describes your level of education?

+ High School Diploma or GED

+ Some College- No Degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

+ None of the above

02

Indicate your full-time general office experience.

+ No Experience

+ Less than 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

03

Indicate your full-time legal office support experience.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

04

Please list the employer(s) on your application where your experience was obtained in question 2-3. See Template Below. Type N/A if you have no related experience.

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

05

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

+ I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

06

Indicate your full-time professional experience providing legal secretarial and administrative office support.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

07

Indicate your full-time professional experience screening communications from counsel and their staff to ensure that no ex parte communications with the department occur?

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

08

Indicate your full-time professional experience dealing with Alternative Dispute Resolution Programs (Arbitration and/or Short Trial Program).

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

09

Indicate your full-time professional experience assessing whether submitted written orders follow procedural rules, are formatted properly, and conform with the court officer's ruling as documented in the minute order from a hearing.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

10

Indicate your full-time professional experience calendaring matters to be heard by a judicial officer.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

11

Indicate your full-time professional experience scheduling virtual meetings or hearings in Zoom or other virtual platform.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ More than 5 years

12

Indicate your full-time professional experience working in a confidential office environment.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ more than 5 years

13

Indicate your full-time professional experience working in a fast-paced office environment.

+ No Experience

+ Less than 2 years

+ 2 to 3 years

+ 3 to 4 years

+ 4 to 5 years

+ more than 5 years

14

From the following list, select the software applications and/or automated databases you have used working in a professional, full-time employment capacity. (Check all that apply):

+ Microsoft Outlook

+ Microsoft Word

+ Microsoft Excel

+ Odyssey

+ JAVS

+ None of the above

15

Select from the list below, the legal documents that you have full-time experience working with and processing (Select all that apply).

+ I do not have experience with any of the listed documents

+ Affidavits

+ Agency Appeals (NRS 432B.317 Administrative Appeal of Substantiated Report)

+ Citations

+ Court Minutes

+ Criminal related documents

+ Dependency Court Filing

+ Evictions

+ Garnishments

+ Notices

+ Pleadings and Discovery

+ Releases and Bankruptcies

+ Small Claims

+ Subpoenas/Summons

+ Writs

+ Other Court Related Documents

16

Please list the employer(s) on your application where your experience was obtained in questions 6-15. See Template Below. Type N/A if you have no related experience.

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

Job Duties:

Required Question

Employer

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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