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Description We are looking for a highly organized and proactive Executive Assistant/HR Admin to join our team in Grand Rapids, Michigan. This role combines executive-level support, travel coordination, event planning, and human resources administration to ensure smooth operations across multiple areas of the business. If you thrive in a fast-paced environment and have strong multitasking and problem-solving skills, we encourage you to apply.

Responsibilities:

• Coordinate and manage complex domestic and international travel arrangements, including booking flights, accommodations, and transportation.

• Organize company-wide events such as team-building activities, training sessions, and celebrations, ensuring seamless execution.

• Maintain accurate expense reports related to travel and monitor schedules for adjustments as needed.

• Assist with payroll processes, including the collection and verification of timesheets and maintaining precise records.

• Facilitate onboarding procedures by preparing employee files, scheduling new activities, and ensuring all documentation is completed.

• Manage leave of absence requests and workers’ compensation claims while maintaining confidentiality and compliance.

• Build and maintain vendor relationships to support event logistics, including catering and venue arrangements.

• Provide administrative support to the HR department, ensuring accurate and efficient handling of sensitive information.

• Oversee event budgets and timelines, ensuring alignment with company policies and goals.

• Contribute to improving operational processes and procedures to enhance efficiency across executive and HR functions. Requirements • Minimum of 3-5 years of experience in an Executive Assistant, Administrative Assistant, or similar role.

• Familiarity with HR processes, including payroll, onboarding, and leave management.

• Advanced organizational skills with the ability to manage multiple priorities and deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with payroll or HR systems.

• Strong communication skills with the ability to interact professionally across all levels of the organization.

• High attention to detail in managing schedules, events, and HR-related documentation.

• Bachelor’s degree in Business Administration, Human Resources, or a related field is preferred.

• Experience in planning and organizing events is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .