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Job Description

The Project Coordinator II is responsible for administrative, project, and program support activities for the Division of Newborn Medicine. The Coordinator will also assist with divisional workflow, special projects, and research. This individual has experience in healthcare administration, communications, and project coordination. Selected candidate will typically report to a division head, vice president, or higher-level executive.

Qualifications

Education Requirements

Bachelor's degree required. Master?s degree in life science, informatics, population health or related field preferred.

Experience Requirements

3+ years of experience in program coordination or project management

Strong organizational, communication, and problem solving skills

Intermediate or advanced in Microsoft Office Suite

Work Environment

General office environment with some time in clinical spaces

Hybrid schedule (3 days onsite)

Non-Bargaining Unit, IBV - Pediatrics MSH Newborn Medicine - ISM, Icahn School of Medicine

Responsibilities

Programmatic Responsibilities

+ Creates and executes complex project plans under supervision of the divisional leadership

+ Develops agendas, transcribes and distributes minutes, designs presentations, maintains project trackers, leads meetings

+ Gathers, tracks, and synthesizes information/data for projects and programs

+ Supports guideline and policy development, monitors review cycles/compliance, and updates materials

+ Coordinates research activities including sponsor visits, data collection, data submission, and communication with study team members and parents

+ Facilitates development and printing of promotional/educational materials

+ Supports NICU Follow-Up, Chronic Lung, and Safe Sleep program operations, scheduling, and process improvement initiatives

+ Serves as communication liaison with different teams, stakeholders, and external organizations; coordinates communication with outside hospitals and community outpatient physicians

+ Plans logistical arrangements for site visits, forums, conferences, seminars, meetings and/or visiting professorships

+ Assists with grant applications, special projects, and survey preparations

Administrative Responsibilities

+ Provides high-level administrative support to Newborn Medicine System Chief, Mount Sinai West Site Director, Follow-up Clinic Director, and Divisional Director

+ Assists in maintaining and monitoring budget and grant allocations

+ Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies

+ Tracks expiration of vendors’ contracts and renews as needed

+ Mentors, trains and/or conducts orientation for new office support staff

+ Coordinates administrative general office coverage support

+ Manages calendars and assists with special events planning

+ Ensures adequate restock of supplies for Department

+ Perform additional duties and projects as assigned

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.