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Position Information

Classification TitleTemporary Hourly

Employment CategoryTemporary

Is this an Hourly position?Yes

Work Hours/Week0-40

Overtime Eligible?Yes

Position LocationFort Collins, CO 80523

Does this position qualify for hybrid or remote work?No

Description of Work Unit

The Colorado State Forest Service provides technical forestry assistance, wildfire mitigation expertise, and outreach and education to help landowners and communities achieve their forest management goals

Search Contact [email protected]

Position Summary

Duties and Responsibilities:

Administrative & Financial Support

• Serve as receptionist: answer phones, greet customers, respond to emails, sort incoming mail

• Purchase visitor parking passes, assist with travel packets, and drive vehicles to motor pool and other locations as needed

• Respond to customer inquiries and identify solutions while adhering to agency policies

• Account tracking, management, and reporting of financial transactions

• Produce invoices, process payments, and maintain financial records

• Organize and archive administrative and financial documents

• Coordinate logistics and prepare materials for shipping

• Use CSU financial systems

• Maintain customer database

• Provide administrative assistance to various staff and divisions

Contracts

+ Minor review and grammatical editing of written documentation

+ Electronic filing organization

Safety, Facilities, and Fleet

+ Vehicle pick-up and drop-off

Assist in coordination of trainings

Position Minimum Qualifications

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook), with experience in data entry and document formatting

• Strong organizational and time-management skills; ability to independently manage priorities and meet deadlines

• High attention to detail, particularly with repetitive and accurate data entry

• Ability to work 20–40 hours per week in a fast-paced, team-oriented office environment

• Experience handling confidential information and managing sensitive communications with professionalism

• Demonstrated initiative, reliability, and a commitment to quality work

Preferred Qualifications

+ Experience in an office environment, providing support to professional staff

• Customer service experience via phone, email, and in-person interactions

• Proficiency in database management

Posting Details

Working TitleAdministrative Assistant

Posting Number202500484T

DepartmentColorado State Forest Service

Salary Range$18 - $22/hr commensurate with experience

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Close Date07/22/2025

Special Instructions to Applicants

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Job Duties

Job Duty CategoryAdministrative & Financial Support

Duty/Responsibility

• Serve as receptionist: answer phones, greet customers, respond to emails, sort incoming mail

• Purchase visitor parking passes, assist with travel packets, and drive vehicles to motor pool and other locations as needed

• Respond to customer inquiries and identify solutions while adhering to agency policies

• Account tracking, management, and reporting of financial transactions

• Produce invoices, process payments, and maintain financial records

• Organize and archive administrative and financial documents

• Coordinate logistics and prepare materials for shipping

• Use CSU financial systems

• Maintain customer database

• Provide administrative assistance to various staff and divisions

Percentage Of Time70

Job Duty CategoryContracts

Duty/Responsibility

+ Minor review and grammatical editing of written documentation

+ Electronic filing organization

Percentage Of Time15

Job Duty CategorySafety, Facilities, and Fleet

Duty/Responsibility

+ Vehicle pick-up and drop-off

+ Assist in coordination of trainings

Percentage Of Time15

References

Minimum References Required3

Maximum References Required3

Documents Needed To Apply

Required Documents

+ Cover Letter

+ Resume

Optional Documents