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Subrecipient Monitoring (SRM) Grants Specialist IV

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Subrecipient Monitoring (SRM) Grants Specialist IV

Salary

$71,544.00 - $114,492.00 Annually

Location

Centennial, CO

Job Type

Full Time

Job Number

RAA DHSEM 00210 072025

Department

Department of Public Safety

Division

Homeland Security and Emergency Management

Opening Date

07/15/2025

Closing Date

7/31/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

8000 S Chester St suite 575, Englewood, CO 80112, USA

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Leticia Tavarez [email protected] 720-471-9883

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open only to Colorado state residents only.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

This position is grant funded until June 30, 2026 w ith a high probability for renewal once it expires. If selected for this position the incumbent will be required to sign a waiver of retention

CDPS 2022 Equal Employment Opportunity Plan (https://drive.google.com/file/d/1mhirfXA6CeujGdFetbkPOC78t2GASFdw/view)

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS (https://youtu.be/wVFnhrTd3jI)

At CDPS we nurture an employee-centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Click here to learn why CDPS employees love their jobs (http://why%20do%20i%20love%20my%20job%20at%20cdps/)

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits

+ We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

+ Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

+ State contribution into Health Savings Account when enrolled in HDHP.

+ Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

+ Paid medical leave benefits provided by the State of Colorado.

+ Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

+ We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

+ CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.

+ The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

+ Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global University.

+ Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

Description of Job

DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT

This position is located within the Division of Homeland Security and Emergency Management (DHSEM). The division is a dynamic and diverse team that is committed to developing, administering and coordinating comprehensive and integrated statewide emergency management and homeland security programs. The Division’s work ensures the safety and security of Colorado and its infrastructure through unity of effort with local, tribal, state, federal, private, and nongovernmental partners.

Our Mission:To lead and support Colorado's effort to prevent, protect, mitigate, respond to and recover from all-hazards events.

Our Vision:A prepared, safe and resilient Colorado!

Our Core Values:Service, Teamwork, Respect, Integrity, Vision and Excellence.

Our Guiding Principles:Results-Focused, Innovative, Service-Oriented and Employee-Centric.

Our mission is accomplished through a comprehensive and coordinated program of mitigating hazards, preparing for emergencies, preventing terrorist attacks and other criminal activity, coordinating resources for response to a disaster and supporting subsequent recovery efforts. The division also serves as the conduit for state and federal funding to prepare for and recover from all hazard events. The division accomplishes its mission through the following offices:

+ Director's Office

+ Office of Emergency Management

+ Office of Grants Management (Formerly Office of Preparedness)

+ Office of Security and Prevention Colorado Information Analysis Center (CIAC)

+ Office of Public Safety Communications (OPSC)

WORK ENVIRONMENT

8am-5pm Monday to Friday

In-office while training

Hybrid schedule (after required training) currently (3 days in office/2 days remote)

*Travel required to perform risk-based monitoring activities of subrecipients including on site monitoring visits and ongoing monitoring activities. Approximately 10-15% involves travel throughout the State. About 70 - 80% of these trips will be day trips ranging anywhere from 6:00 am – 6:00/7:00 pm depending on weather and traffic. The other 20 – 30% are usually overnight travel for trips throughout the state for up to a week (business days).

ABOUT THE WORK UNIT

The mission of the Grants Management Office is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close-out of the grant agreements and the grant program.

Services include:

• Disseminate funding opportunity announcements

• Assist with grant application and budget development

• Review of funding applications

• Provide guidance and technical assistance to sub-recipients

• Monitor sub-recipients

• Assess project/program success

Subrecipient Monitoring (SRM) Section:

This section conducts risk assessment of all subrecipients who receive a grant from DHSEM, conducts on-site monitoring, conducts single audit reviews of all subrecipients having at least one open grant award and provide subrecipients with technical assistance and grant management best practices.

ABOUT THE POSITION

This purpose of this position is to assists the Subrecipient Monitoring Section Supervisor with activities and tasks related to monitoring federal and state grant programs by performing compliance monitoring reviews to ensure compliance with grant, federal, and state regulations. Reviews include, but are not limited to, assessment of grant terms and conditions, grant objectives and deliverables, grant expenditures, and fiscal and programmatic reports. Compliance monitoring includes the assessment of grant programs, reporting standards, and procurement processes related to grant/contract period of performance.

Key Responsibilities

Subrecipient Monitoring

This position analyzes awarded grant’s terms and conditions, standard assurances, reporting requirements (fiscal and programmatic), federal and state requirements against grant application and budget (goals, objectives, statement of work/ deliverables, reports), procurement documents, reviews documents, reports, procurement processes (invoices/ requisitions) or other instrument that will verify grant’s statement of work, expenses and deliverables against application submitted to

funding source.

Subrecipient Monitoring and Corrective Action Expertise

This position acts are the subject matter expert while reviewing, analyzing and making recommendations for corrective action reviews for the division. Prepares letters for the grant compliance manager to review and sign, along with corrective action recommendations of requirements that show delinquencies. This position has the ability to determine proper reference when conflicting information arises. In depth analysis of fiscal data and risk assessment to recommend course of action to leadership. Determines through analysis the proper regulation and/or rule that properly applies in each situation. Can speak with confidence on a variety of State and Federal rules and regulations. Professionally represents the Office and State in situation where conflict arises, and offers solutions to the issues and/or concerns.

This is done by:

Work with the Subrecipient Monitoring team to determine which procurement requirement is needed for the onsite monitoring visits that are done on a yearly basis (this ranges from 10-18 different grants on any given year with over 30 Subrecipients being monitored). This position uses their expertise to determine the most restrictive requirement; gives feedback to the Subrecipient and the Subrecipient Monitoring team; and provides technical assistance on where to make improvements to help mitigate any ineligible activities.

Gathers data from the program managers at DHSEM on a yearly basis for the different grants DHSEM manages, analyzes the data on a program by program basis, and then captures the overall number of grants and Subrecipients DHSEM is managing. This position will ensure that a recommendation is provided to leadership for the staff site visit workload for the year, explains challenges that could arise and helps mitigate risk.

State Emergency Operations Center Support

As directed, provide pre-disaster support to the State Emergency Operations Center training and exercise program up to 5% of time. During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.

Recovery Task Force Support

When directed, assume assigned role as member of the State Recovery Task Force until relieved by Task Force Leader or Director, DHSEM.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet the following criteria for consideration.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Experience Only:

Seven (7) years of professional experience in grants that include using Google Workplace (Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Adobe)

Education and Experience:

A Bachelor's degree and 3 (Three) years of professional experience in grants that include using Google Workplace ( Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Adobe)

OR

A Master's degree and 2 (Two) years of professional experience in grants that include using Google Workplace ( Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Adobe)

* Note: Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.*

REQUIRED SKILLS

+ Ability to prioritize and be accountable.

+ Demonstrated strong critical thinking skills.

+ Ability to make independent and creative decisions.

+ Ability to multi-task.

+ Strong organizational and follow up skills.

+ Self-sufficient, highly motivated and team player.

+ Ability to thrive in a fast-paced work environment with consistency and reliability

PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS

+ Previous state experience

+ Recent and successful experience in grant management, grant compliance, and administration of federal, state, local, or foundation grants.

+ Problem solving and communication skills

+ Advanced skills with Google Workspace (C reating and formatting documents, using formulas and data analysis in Sheets, designing presentations, managing files in Drive, collaborating effectively through shared documents, and utilizing video conferencing for meetings)

+ Advanced skills with Microsoft Office suite ( This involves tasks like using advanced formatting in Word, creating complex spreadsheets with formulas and pivot tables in Excel, designing engaging presentations with animations and charts in PowerPoint)

CONDITIONS OF EMPLOYMENT

+ Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search.

+ Must be a resident of Colorado at the time of submitting the application

+ Must have a Colorado Driver's License

+ Must be able to participate in State Emergency Operations Center and Recovery activations as assigned.

+ This position is grant funded until June 30, 2026 w ith a high probability for renewal once it expires . The employee will be required to sign a waiver of retention

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination

Supplemental Information

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at [email protected] .

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

+ Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay notbe solicited or accepted after your application has been received.

+ Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

+ Military Veterans:If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

+ Application Tips: For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb\_logo) .

+ Resumes, Cover Letters,or other documents submitted: WillNotbe reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

+ Comparative Analysis Stepsmayinclude:

+ Structured application review by a panel of SMEs

+ May include a skills assessment

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please explain why you are interested in this position and how you meet the minimum requirements as listed in the job announcement.

02

Please provide a brief description of your grants, accounting, or finance administration experience.

03

Please describe your professional experience using functions in Excel and give an example. Does your experience include the use of pivot tables?

04

Please provide a brief description of your audit, grant monitoring and compliance experience.

05

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a criminal history check and polygraph. Are you willing to participate in this process if you receive a conditional job offer?

+ Yes

+ No

06

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

07

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

+ Yes

+ No

Required Question

Employer

State of Colorado

Address

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the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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