"Alerted.org

Posting Information

Posting Number2025627

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentOffice of the Provost and VPAA

Recruitment TypeOpen Recruiting, Copy Pool

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,901.00 - $4,876.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Executive calendar management for meeting schedule and travel management experience.

+ Skill in proofreading and preparing grammatically correct documents with attention to detail.

+ Advanced level working knowledge of Microsoft Office.

+ Ability to provide excellent customer service.

+ Ability to multi-task under pressure and complete work within established deadlines.

+ Strong organizational skills.

+ Three years of experience as an administrative assistant to an executive in higher education with strong understanding of proper protocol, especially with dignitaries and high-level administrators.

+ Demonstrate problem-solving skills.

+ Ability to address individuals and information with a high degree of confidentiality in various sensitive, formal and/or urgent situations.

Preferred Qualifications

+ Proficient in Concur, SAP .

+ Experience coordinating events.

+ Working knowledge of Texas State University policies and procedures.

Job Description

Reporting to a Vice Provost, the Senior Administrative Assistant is responsible for providing administrative support to the Vice Provost and assisting other staff members of the Office of the Provost with administrative activities.

Job Duties

+ Manage the calendar of the Vice Provost by scheduling meetings and appointments.

+ Prepare accurate and timely reports, correspondence, meeting minutes and other documents as required.

+ Answer and screen incoming calls, greet guests, provide customer service to students, staff, faculty and guests, handle incoming inquiries by researching and providing accurate answers.

+ Process travel requests and expense reports for the Vice Provost.

+ Assist the Vice Provost with various special projects and initiatives.

+ Coordinate events for the Office of the Provost.

+ Process Position Change Request, create requisitions/purchase orders and pay invoices.

+ Participate in all commencement ceremonies on the Core Commencement Team.

+ Provide complex, executive-level support to the Vice Provost using a high-degree of initiative, judgement, and discretion.

+ Provide peripheral administrative support to the Division of Academic Affairs units.

+ Other duties as assigned.

Additional Information to Applicants

We are seeking to hire two qualified Senior Administrative Assistants to join our team. This single job posting is intended to fill both positions. One Senior Administrative Assistant will report to the Vice Provost for Faculty Success and the other Senior Administrative Assistant will report to the Vice Provost for Academic Success.

Job Open Date07/14/2025

Job Close Date (posting closes at midnight)07/31/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53505

Applicant Document