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9749BR

Position Title:

Senior Staff Specialist

Organization:

Office of International Education & Global Programs

Job Responsibilities:

+ Provide high-level and confidential administrative support to the Associate Provost for International Education and Global Programs including:

+ Scheduling meetings (often includes meetings across multiple time-zones, outreach to non-RIT employees, and coordination of committees);

+ Communication to international partners and RIT admin/faculty/staff;

+ Editing and preparing official correspondence on behalf of the Associate Provost;

+ Daily calendar review and coordination;

+ Executive committee and board meeting notetaking;

+ Coordination of travel arrangements (includes international travel) including flights, accommodations, transportation, visa requirements, preparing travel/meeting agendas, and reimbursements.

+ Financial support responsibilities including:

+ Preparing travel expense reports for faculty and staff on assignment for Global Delivery Corporation.

+ Management of multiple PNC Credit Cards/Travel Cards for purposes of office expenses as well as those used to support study abroad programming at RIT Croatia, RIT LA, and used by faculty during study abroad programming. Includes oversight of proper card use/procedures, receipt management and monthly statement preparation.

+ Process accounts payable transactions including coordination of vendor setup in PaymentWorks, prepare invoices for payment, process purchase orders and chargeback forms, prepare student reimbursements and research stipends.

+ Provide direct support to the Director of Global Programs and International Partnerships through responsibilities including:

+ Supporting international visitors and delegations through coordination of event/meeting planning, communication with partners and faculty/staff across campus, assisting with travel and hotel reservations, and hospitality.

+ Assist in drafting of International Partnership Agreements and management of agreement tracking system.

+ Oversee office processes and work areas, copier, ordering supplies and maintain storage area.

+ Work with various departments on campus, such as facilities management and telecom services, to maintain a highly functioning office environment.

+ Perform special projects as assigned.

FLSA Category:

Non-exempt

Requisition Number:

9749BR

College/Division:

Provost

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

115H

Required Qualifications:

Education/Experience:

+ Associate’s degree or equivalent experience and 2 years of administrative support experience

+ An equivalent combination of education and experience may be considered.

Skills:

+ Must have strong organizational skills, accuracy and attention to detail.

+ Must be highly flexible and able work in a fast paced, high energy work environment.

+ Demonstrated ability to work with confidential information.

+ Must be able to work confidently with desktop applications, databases and financial systems.

+ Able to work independently and demonstrate the ability to adapt to changing demands.

+ Ability to effectively communicate.

Department/College Description:

The RIT Global Office supports and advances RIT’s internationalization efforts, including providing support and resources for:

+ RIT’s global campuses

+ Study abroad opportunities

+ Exchange programs

+ International fellowships

+ International research collaborations

+ Partnership outreach

+ Global academic collaborations

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

This position provides direct administrative support to the Associate Provost of International Education and Global Programs. The position also provides support to the staff of the Office of International Education and Global Programs (RIT Global), providing assistance with office functions such as international visitors, front desk coordination, ordering of office supplies, coordination of office credit cards, processing of purchasing requisitions, travel expense reports and other forms of vendor payment in support of international education programming. As such, the primary responsibility for this position is to provide excellent customer service to both internal and external customers of the RIT Global Office.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

27