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Details

**Open Date** 07/16/2025

**Requisition Number** PRN42507B

**Job Title** Grant/Contract Officer III

**Working Title** Grant/Contract Officer III

**Job Grade** E

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Weekdays 8:00am-5:00pm, with infrequent evenings and weekends. Some remote work flexibility.

**VP Area** U of U Health - Academics

**Department** 00258 - Emergency Medical Physicians

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $56,000 - $68,349

**Close Date** 10/16/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah’s Department of Emergency Medicine is seeking a highly motivated, detail-oriented Grants and Contracts Officer to join our growing research team. The ideal candidate will have experience managing complex pre-award and some post-award activities within an academic or medical research environment, and will thrive in a fast-paced department that supports diverse, high-impact research across industry, NIH , DOD , and other peer-reviewed grant sponsors.

Emergency Medicine serves as the gateway to nearly every specialty in the hospital, which makes our funding portfolio unusually diverse and dynamic. Our collaborations span trauma surgery, nursing, addiction medicine, neurology, internal medicine, critical care, and more—resulting in a constantly evolving mix of basic, clinical, translational, and educational research. This role is ideal for someone who enjoys variety, complexity, and working at the intersection of multiple fields.

This position will play a critical role in supporting faculty and investigators from project concept to closeout, and will serve as a liaison between the department and central university offices (e.g., Office of Sponsored Projects, Grants & Contract Accounting, etc.).

Responsibilities

Essential Functions

+ **Pre-Award & Proposal Development:**

- Identify and disseminate relevant internal and external funding opportunities to Emergency Medicine faculty

- Assist faculty in the preparation and submission of proposals to a wide range of sponsors, including NIH , DoD, CDC , foundations, and industry.

- Review sponsor guidelines and ensure proposals are compliant with both sponsor and institutional policies.

- Develop and revise budgets, complete sponsor and internal forms, and coordinate submission through appropriate institutional channels.

- Initiate and track the execution of NDAs, CDAs, MOUs, and clinical trial agreements in collaboration with central offices.

- Prepare and maintain Other Support documentation

+ **Contracting & Interim Award Support:**

- Facilitate budget negotiations for clinical trials and ensure appropriate cost recovery.

- Coordinate internal processes for new award setup, including project scope review, budgeting, and compliance checks.

- Work with research faculty, research manager, and finance personnel to prepare subawards, internal budgets, and effort commitments.

+ **Post-Award Management:**

- Monitor award progress, prepare and submit progress reports and Just-in-Time ( JIT ) documents.

- Track key deadlines and milestones across multiple concurrent awards.

- Support amendments to contracts, budget revisions, and ensure compliance with terms and conditions.

- Assist with project closeout and final financial reporting in collaboration with grants accounting.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree + two years of related experience **or** 10 years of related experience or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

- Excellent communication and interpersonal skills, with the ability to work independently and collaboratively with faculty and staff at all levels.

- Strong working knowledge of federal research regulations and common sponsor systems (e.g., eRA Commons, Grants.gov, eBRAP, etc.).

- Experience with clinical trial startup processes and budget negotiations.

- Proficiency in University of Utah systems (e.g., Cayuse, eProposal, eAward, EOR ) is highly desirable.

- Demonstrated ability to manage multiple projects and deadlines with accuracy and efficiency.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.