"Alerted.org

Req #: 247723

Department: SCHOOL OF PHARMACY

Appointing Department Web Address: https://sop.washington.edu/

Job Location Detail: 3 days onsite, 2 days work from home

Posting Date: 07/15/2025

Closing Info:

Open Until Filled

Salary: $6,800 - $8,000 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf)

Although open until filled, priority application date is July 27th, 2025.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The School of Pharmacy has an outstanding opportunity for a Manager of Experiential Education Outreach to join their team.** **POSITION PURPOSE

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington School of Pharmacy is ranked nationally in the top schools of Pharmacy. At the School of Pharmacy, we are committed to educating the next generation of leaders in pharmacy, pharmaceutical research and health care – while seeking to ensure the safe, rational and cost-effective use of medicines.

In collaboration with the rest of the Experiential Education (EE) team, this position is responsible for managing relationships and supporting operations for practice-based learning experiences of the PharmD curriculum, introducing patient-centered and operational on-site EE opportunities to students. This position manages relationships for Wednesdays in Practice (WIPs), Introductory Pharmacy Practice Experiences (IPPEs) and Advanced Experiences (APPEs), including primary management of internal and external stakeholders. This involves recruitment of EE sites and partners, conducting site visits, relationship management, educating key stakeholders, and handling and triaging student and preceptor concerns. students on academic progress matters and EE opportunities, policies, and procedures; troubleshoots emergent issues involving students and preceptors; leads the learning environment and site quality program; and manages relationships between the School and clinical training sites.

**DUTIES AND RESPONSIBILITIES** Student, Preceptor, and Site Engagement and Support (70%)

• Manage relationships for Wednesdays in Practice (WIPs), Introductory Pharmacy Practice Experiences (IPPEs) and Advanced Experiences (APPEs), including primary management of internal and external stakeholders. This involves recruitment of EE sites and partners, conducting site visits, relationship management, educating key stakeholders, and handling and triaging student and preceptor concerns.

• Recruit new preceptors and orient them to practice experiences and our curriculum

• Represent the School & EE on regular visits to experiential sites to check in with students and preceptors as part of monitoring quality of practice experiences, and at regional conferences and consortium meetings as required

• Craft and deliver timely and engaging communications for students, preceptors, and site administrators related to important programmatic updates

• Collect, review, and resolve concerns from students and preceptors, and troubleshoot and triage as needed

• Identify and assist with improvements in operational strategy for EE and particularly how it relates to stakeholder management. Identify areas for improvement in EE, and make recommendations for changes in operations

• Advise and orient students on WIPs, IPPEs, and APPEs through class presentations, one-on-one meetings, and written communication

• Monitor student progress in WIPs, IPPEs, and APPEs; follow up with students who are not making satisfactory progress or are experiencing other issues. Communicate with the Director of Student Affairs, Mental Health Liaison and Counselor regarding time-sensitive and/or challenging situations involving students who need support

• Develop and communicate EE Completion Plans for students who experience progression delays in consultation with the EE team and Academic Affairs

Operations Management (30%)

• Participate in the annual review of practice sites and preceptors for quality assurance, identify areas where attention is needed, and ensure appropriate follow-up is completed

• Assist in the management of records in the tracking and placement of students in EE

• Suggest and assist with revising policies and procedures related to practice experiences in collaboration with others in the School

• Maintain and update course policies, competencies, and other documents related to pharmacy practice experiences

• Use CORE, CastleBranch, and CPNW with full functionality to maintain information, operations, and to generate relevant reports as needed.

• Serve as back-up with the process of onboarding and compliance for incoming students and students completing experiences at practice

• Serve as back-up in the process of developing, maintaining, and updating Affiliation Agreements and Memoranda of Understanding, working with experiential site representatives and the Attorney General’s UW office as needed.

• Other duties as assigned

MINIMUM REQUIREMENTS

• Bachelor's Degree in Education, Humanities, Human Resources, Social Work, Social Sciences, Life Sciences, Business, Communications, or related fields

• At least three years of experience in program operations, project management, or in managing and/or recruiting preceptors.

_Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **ADDITIONAL REQUIREMENTS**

• Demonstrated ability to work well in teams and as a team facilitator

• Technical proficiency in Microsoft Office suite of tools (especially Excel, Outlook, PowerPoint, and Word)

• Strong organizational skills and the ability to multitask across a variety of projects in a fast-paced environment

• Demonstrated ability to manage, interpret, and process large volumes of complex data within a limited timeframe (e.g., extract relevant data points from lengthy email threads, filter and sort data contained in spreadsheets, etc.)

• Demonstrated ability to interpret complex policies and apply them to individual situations

• Demonstrated ability to communicate with accuracy

• Demonstrated ability to think critically when approaching complex problems

DESIRED QUALIFICATIONS

• Previous experience in a healthcare or higher education setting

• Understanding of experiential education, particularly in pharmacy education or other health professions

• Experience with student advising in higher education or professional school setting?

• Familiarity with student information systems used for tracking and managing sensitive data

• Experience with UW SDB, Canvas, SharePoint, CORE ELMS, Salesforce, and any CRM software

**Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.