• Executive Assistant (Hybrid, NYC)

    Broadridge Financial Solutions (New York, NY)


    At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career, while helping others along the way, come join the Broadridge team.

     

    We are seeking an experienced Executive Administrative Assistant to support our Senior Vice President of Sales and their direct reports at our Midtown Manhattan office. Youll be a key partner in ensuring our leadership team and office operations run efficiently while also providing back-up reception support as needed. This is a fully on-site role offering dynamic responsibilities in a fast-paced environment.

    Key Responsibilities:

    Executive Support:

    + Provide high-level administrative support for the Sales SVP, direct reports, and occasionally the broader sales team

    + Manage complex calendars, prioritize and coordinate meetings involving executive leadership, clients, and key stakeholders; handle all related correspondence and logistics

    + Screen and prioritize urgent calls; maintain strict confidentiality when handling sensitive information

    + Organize events, staff and client meetings, including project management, budget oversight, space/IT coordination, and logistical support

    + Prepare and proofread PowerPoint presentations, Excel reports, and Word documents; draft and distribute memos, letters, and meeting minutes

    + Coordinate complex domestic and international travel itineraries, meetings, and manage expense reports

    + Prepare and file expense reports; collect receipts for SVP and direct reports

    + Maintain and update organization charts and time/attendance records; approve bi-weekly timesheets and exceptions

    + Serve as procurement lead for sales team supplies and equipment; manage tracking and eligibility

    + Coordinate resources and logistics for client visits to NYC and liaise with Edgewood staff as needed

    + Support additional administrative projects and priorities as assigned

    Reception Back-Up (Occasional):

    + Welcome, direct, and announce visitors at the front desk

    + Answer, screen, and forward office calls; provide accurate info in-person and via phone/email

    + Liaise with facilities and IT for conference room and office support

    + Maintain office security and control access; manage logbooks and issue visitor badges

    Qualifications:

    + 3-10 years of experience supporting senior executives in a comparable Executive Assistant role

    + Advanced skills in PowerPoint, Excel, Word, and Outlook

    + Bachelors degree strongly preferred

    + Exceptional written and verbal communication skills; outstanding grammar and proofreading

    + Proven ability to work effectively with diverse personalities and all management levels

    + Highly organized, detail-oriented, adaptable, and able to manage short deadlines and competing priorities

    + Trusted to handle sensitive information with discretion and professionalism

     

    Salary range $35.00- $40.00 Hourly USD. Bonus Eligible.

     

    Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

     

    Please visitwww.broadridgebenefits.comfor more information on our comprehensive benefit offerings.

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    We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a companyand ultimately a communitythat recognizes and celebrates everyones unique perspective.

     

    US applicants: Clickhere (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) to view the EEOC " Know Your Rights " poster.

     

    Disability Assistance

     

    We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

     

    If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to [email protected] .

     

    Broadridge Financial Solutions, Inc. (NYSE: BR) , is a global Fintech leader, delivering technology-driven solutions that drive digital transformation for banks, broker-dealers, asset and wealth managers and public companies. At Broadridge, we are committed to making a difference (https://www.broadridge.com/about/sustainability/) . Our unique culture is guided by the Service-Profit Chainthe idea that success is mutual, directly connecting employee engagement, client satisfaction, and the creation of stockholder value. We enable better financial lives by providing the critical infrastructure that powers investing, corporate governance and communications . A certified Great Place to Work, Broadridge is part of the S&P 500 Index, employing over 14,000 associates in 21 countries.

     

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    Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. We are dedicated to fostering a collaborative, inclusive , and healthy environment that promotes flexibility and accountability. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success.

     

    We believe that our associates are our most important asset. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our hybrid working model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.