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Job Description

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With

Gracie Mansion, also known as New York’s “People’s House,” has served as the official residence of the Mayor of New York City since 1942, when Fiorello H. La Guardia first lived in the structure. Gracie Mansion’s history dates to 1799, when it was constructed by a New York merchant named Archibald Gracie. In addition to serving as the official residence of the mayor and his family, Gracie Mansion is also the site of numerous mayoral events and functions. Gracie Mansion operations include a robust blend of city agencies, including NYC Parks, NYPD, and City Hall, along with nonprofit entities like Gracie Mansion Conservancy and Historic House Trust, to name a few.

The Problems You’ll Solve

Reporting to the Deputy Director, the House Manager is an all-purpose liaison position responsible for supervising NYC Parks and House staff, as well as external vendors. This position also oversees a variety of administrative and operational duties to support the vision of the principals and guests of Gracie Mansion. These duties include, but are not limited to:

- Coordinate with the Culinary, Parks, and Gracie Mansion Conservancy teams for upkeep and maintenance needs.

- Lead recurring maintenance check of house, property, and furniture; coordinate with Deputy Director, Parks, Gracie Conservancy, and Historic House Trust teams to ensure items are properly maintained and stored.

- Assist with vendor management database, purchase order (PO) invoices, opening/closing POs, and coordination of PO increases/decreases.

- Oversee organization and tidiness of the house and manage supplies and beverage inventory.

- Manage external vendors and contractors.

- Assist in the management and professional growth of apprentices and interns.

- Oversee house staff as direct reports.

About You

The House Manager position requires dynamic and flexible leadership and a positive, can-do attitude. This role also demands on-site, hands-on management and oversight. Other attributes that make a successful candidate are:

- You have a detailed understanding of social, formal, and professional etiquette.

- You have the ability to move with urgency and discretion.

- You have availability on evenings, weekends, and occasional holidays.

- You have excellent verbal and written communication skills.

- You can work well both in a team setting and independently.

- You have a strong work ethic and ability to complete tasks in a timely fashion with limited supervision.

Minimum Required Qualifications

- You have excellent computer and data entry skills with working knowledge of MS Word, Excel, PowerPoint, and Outlook.

- You have demonstrated a strong work ethic and a high level of integrity in all professional interactions.

- You have exceptional verbal and written communication skills, with the ability to engage effectively across diverse audiences.

- You have proven ability to handle sensitive information with discretion, confidentiality, and sound judgment.

- You have outstanding organizational skills and attention to detail organization is fundamental to success in this role.

- You are self-motivated and proactive with the ability to manage multiple priorities and follow through on tasks with minimal oversight.

- You have a positive, team-oriented mindset with a focus on solutions rather than problems.

COMMUNITY COORDINATOR - 56058

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 80,000.00

Salary Max: $ 80,000.00