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Accounts Receivable Specialist (8am-5pm)

Job Description

Summary of Position:

The primary function of an accounts receivable specialist is to manage billing, collections, and customer account reconciliation. The AR specialist ensures timely collection of outstanding invoices, resolving payment discrepancies while providing support to maintain a strong cash flow.

Duties & Responsibilities:

Effectively utilize all capabilities of the Trend/Infor ERP system

Record cash, checks, and credit card transactions as required

Prepare and manage aging report, working to reduce days outstanding on monthly basis

Evaluate and monitor credit extension and updating process for customer accounts

Perform timely collections process for outstanding balances

Investigate and resolve discrepancies and deductions on customer accounts

Prepare and maintain daily reports with accurate information

Coordinate with internal departments and management to resolve customer account issues

Manage and maintain all customer accounts, files, and reports

Process all claims submitted for customer credit on account

Verify references, process credit applications, and perform new account setup as assigned

Meet daily, monthly, quarterly and annual reporting deadlines

Prepare journal entries and account reconciliations assigned

Assist in Associate training and provide backup as needed

Support the Sales Tax Exemption collection process, including monthly collection of certificates

Effectively discuss outstanding accounts with customers and negotiate as needed

Maintain accurate records of collection efforts and communications

Other Competencies:

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Ability to compile information, demonstrate problem solving, and make decisions

Professional verbal, written, and customer-service oriented communication skills

Develop and maintain a good working relationship with all personnel and customers

Ability to stay organized, follow up, and track results

Analyze, interpret, and manipulate data with emphasis on accuracy

Ability to handle conflict and resolution

Ability to work under pressure

Must be able to receive, understand, and process financial information

Ability to work independently within a team environment

Complete special projects and ad-hoc assignments

Basic Qualifications:

Associate’s degree or above in Accounting, Finance, or equivalent preferred

Minimum of 4 years of related work experience in Accounts Receivable or Credit and Collections

Proficient in Microsoft Office Suite or related software

Demonstrate knowledge of general accounting procedures

Physical Demands:

Ability to remain in stationary position 80%

Occasionally, move about inside the office to access files, office machinery, etc.

Constantly working in office environment

Must be able to operate basic office machinery

May require occasional heavy lifting

Maintain a clean, orderly, safe work area, and perform other work as directed

Mental Demands:

Ability to self-manage, show initiative, and be proactive

Detail-oriented, organized, and strong problem-solving skills

Manage multiple tasks, projects, or deadlines with prioritization simultaneously

Receive, analyze, and comprehend all information with attention to detail

Quickly communicate solutions if problems occur

Demonstrate a high degree of sound judgement

Communicate professionally, both verbally and in writing

Adaptability to change and workload

Company Benefits:

Medical, Dental, Vision, Disability & Life Insurance

401k

Paid holidays & vacation days

This job description is subject to change at any time.

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Expected hours: No less than 40 per week

LSI Staffing is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact our HR department at (316) 262-0162.