• Executive Assistant

    Robert Half Office Team (Rochester, NY)


    Description

    + Manage the Executive Director’s calendar, scheduling meetings, events, and travel arrangements while ensuring optimal time management

    + Prepare meeting agendas, take detailed minutes, and distribute follow-up materials as necessary.

    + Draft, edit, and proofread correspondence, reports, and presentations for the ED.

    + Serve as the primary point of contact for the ED, managing inquiries and correspondence with professionalism and tact.

    + Coordinate communication and logistics with the Board of Directors, including scheduling board meetings, preparing board packets, and tracking action items.

    + Foster relationships with donors, community partners, and other stakeholders on behalf of the ED when needed.

    + Assist with special projects and initiatives led by the ED, including researching key topics, compiling data, and creating reports.

    + Maintain organizational files and records, ensuring confidentiality and security of information.

    + Support development and fundraising activities, such as donor events, grant management, and campaign coordination.

    + Plan and coordinate logistics for internal and external events, including staff retreats, fundraising events, and community meetings.

    + Manage domestic and international travel arrangements for the ED, creating detailed itineraries and handling travel-related reimbursements.

    + Act as a thought partner to the ED, anticipating needs and brainstorming solutions to challenges.

    + Provide backup support to other administrative staff as needed.

    Requirements

    + Bachelor’s degree or equivalent experience in nonprofit management, administration, or a related field (preferred).

    + 3+ years of experience in an executive assistant role

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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