• Document Control Specialist

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is seeking a detail-oriented and highly organized Document Control Specialist to oversee the management, tracking, and protection of company documents and records. This role involves ensuring accuracy, compliance, and accessibility for key documents related to the organization’s processes and operations. The ideal candidate will possess excellent organizational skills, proficiency in document management systems, and a desire to contribute to efficient workflows.

    Key Responsibilities

    + Develop, implement, and maintain document control processes and systems for efficient handling of confidential documents.

    + Ensure all records are accurately cataloged, stored, and archived according to company policies and regulatory requirements.

    + Maintain document repositories and databases, ensuring easy access for authorized personnel.

    + Review and update documentation for accuracy, completeness, and compliance with standards before submission or storage.

    + Manage the lifecycle of documents, including revisions, approvals, and distributions.

    + Collaborate with cross-functional teams to meet document control requirements for projects or audits.

    + Conduct periodic audits to ensure document accuracy and resolve discrepancies.

    + Develop clear and comprehensive workflows for document control processes, along with training manuals or guides.

    + Process requests for documentation from internal and external sources in a timely manner.

    + Address and resolve document-related issues while maintaining confidentiality and quality standards.

    Requirements

    + 2+ years of experience in document management or control, recordkeeping, or a related field.

    + Strong proficiency in document management software and Microsoft Office Suite (Word, Excel, Outlook).

    + Excellent organizational and time-management skills with high attention to detail.

    + Strong understanding of document control standards and regulations specific to industry or company.

    + Ability to work in a fast-paced environment and meet tight deadlines.

    + High level of discretion and professionalism when managing sensitive information.

    + High school diploma or equivalent required; additional certifications in document control or record management are a plus.

    + Effective interpersonal skills and ability to collaborate across multiple teams.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .