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Description

We are seeking a meticulous and proactive Executive Assistant to provide exceptional support to multiple senior leaders. This long-term contract role requires outstanding organizational skills, the ability to manage multiple priorities, and a high level of professionalism. This is an exciting opportunity to contribute to both administrative functions and high-level executive support in a dynamic and fast-paced environment.

Responsibilities:

+ Manage complex schedules and calendars, coordinating meetings across multiple time zones for senior leadership.

+ Prepare and submit accurate biweekly expense reports in compliance with company policies; experience with tools like Concur is a plus.

+ Coordinate domestic and international travel arrangements, including itineraries, flights, accommodations, and ground transportation.

+ Facilitate onboarding processes by organizing workspace setup, account provisioning, and orientation scheduling for new team members.

+ Support general office operations, including supply management, mail distribution, and ensuring day-to-day administrative needs are met.

+ Create and format PowerPoint presentations and meeting materials for executive and board-level meetings.

+ Serve as a trusted point of contact, maintaining clear and professional communication between executives and stakeholders.

+ Provide high-level administrative assistance, including document preparation and maintaining confidentiality.

+ Anticipate executive needs and proactively resolve scheduling or administrative challenges to ensure priorities are met efficiently.

Requirements

Qualifications:

+ Minimum of 3-5 years of experience in an Executive Assistant or administrative support role

+ Strong proficiency in Microsoft PowerPoint, with demonstrated experience creating board-level presentations

+ Solid knowledge of the Microsoft Office Suite, including a strong understanding of Excel

+ Familiarity with Concur or similar expense reporting tools (preferred but not required)

+ Excellent organizational, multitasking, and time-management skills

+ Strong written and verbal communication abilities

+ Tech-savvy and comfortable learning new systems and software

+ High degree of professionalism, discretion, and a proactive, can-do attitude

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .