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Description Accounts Payable

• Set-up subcontracts and purchase orders in Job Cost System

• Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase

order agreements.

• Maintain Accounts Payable Database including but not limited to updating vendor information,

verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance

address.

• Ensure Subcontractor/Suppliers Waivers of Lien are received and correct.

• Ensure all Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are

met by Subcontractors and Suppliers.

• Scheduling and preparing checks.

• Resolving purchase order, contract, invoice, or payment discrepancies and documentation.

• Review Vendor Statements

• Process, review and track general ledger posting of construction accounts payables invoices for

multiple projects.

• Ensure all Subcontractors and Supplier Invoices are processed accurately and timely.

• Ensure good communication with Owen-Ames-Kimball Co. Vendors – calls and e-mails are

responded to timely.

• Ensure compliance with sales and use tax regulations.

• Process employee expense reports.

• Compile information for external auditors, as required.

• Ensure payment discounts are taken when appropriate.

• File 1099’s annually with the IRS

• Ensure Project Files are organized and follow project document guidelines. Requirements

Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Oracle, Sage

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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