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Description

We are looking for a dedicated Office Assistant to join our team in Baltimore, Maryland. This is a contract to permanent position, offering an excellent opportunity for growth and development. The role involves a blend of office services and reception duties, requiring a detail-oriented and organized individual who can effectively manage multiple tasks.

Responsibilities:

• Sort and distribute incoming mail efficiently, ensuring timely delivery.

• Process all outgoing mail using services such as FedEx and other designated systems.

• Operate mailroom equipment, including mail machines and systems for Federal Express.

• Send and distribute facsimile messages via email, maintaining clear communication channels.

• Manage inventory and place orders for mailroom supplies.

• Provide afternoon coverage at the reception desk, welcoming clients and visitors warmly.

• Answer incoming calls on a multi-line phone system and transfer them to appropriate parties.

• Schedule conference rooms, visitor offices, and parking spaces to meet organizational needs.

• Assist with document scanning duties as required, ensuring accuracy and timeliness.

Requirements • A minimum of 1-3 years of experience in office services or a similar role.

• Proficiency in handling mailroom operations and equipment.

• Familiarity with scanning documents and managing document workflows.

• Strong communication skills, both written and verbal, for effective email and phone communication.

• Ability to manage a multi-line phone system and provide reception coverage.

• Organizational skills for scheduling appointments, conference rooms, and visitor arrangements.

• Attention to detail and the ability to multitask in a fast-paced environment.

• A meticulous demeanor and a client-focused approach.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .