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Description We are looking for a motivated and detail-oriented Office Assistant to join our team in Los Altos, California. This is a Contract to permanent position that requires working onsite five days a week. The role involves providing administrative support, managing billing and payment processes, and maintaining strong customer relationships. This opportunity offers room for growth within a collaborative and supportive environment.

Responsibilities:

• Process accounts receivable tasks, including handling deposits and reviewing payment records.

• Oversee and manage the billing process to ensure accuracy and timely completion.

• Provide administrative support to the team, including scanning documents and maintaining organized records.

• Serve as the first point of contact by answering inbound calls and addressing customer inquiries.

• Perform receptionist duties, including greeting visitors and maintaining an organized front-office environment.

• Utilize Microsoft Office Suite tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.

• Assist with clerical responsibilities, such as filing, data entry, and document preparation.

• Maintain positive relationships with customers and ensure their needs are met with care and attention.

• Collaborate with a small team to achieve shared goals and support smooth office operations. Requirements • At least 1 year of experience in a similar administrative or office support role.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong attention to detail and excellent writing skills.

• Ability to provide outstanding customer service with a positive and approachable demeanor.

• Experience with public sector organizations is preferred but not required.

• Familiarity with scanning documents and managing clerical tasks.

• Comfortable answering phone calls and handling receptionist duties.

• Ability to work independently while contributing to a team-oriented environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .