"Alerted.org

Description We are looking for a detail-oriented Receptionist to join our team in Herndon, Virginia. This is a Contract position where you will play a vital role in ensuring smooth front desk operations and assisting with facilities management tasks. The ideal candidate will possess strong organizational skills and a proactive attitude, making them an excellent representative of our company.

Responsibilities:

• Greet and announce visitors, maintain visitor logs, and issue badges while ensuring proper sign-in and sign-out procedures.

• Manage incoming and outgoing mail, including sorting, delivery coordination, and package scanning.

• Create FedEx shipping labels, schedule pickups, and occasionally deliver packages to FedEx.

• Restock office, kitchen, and beverage supplies and assist with facilities purchases to ensure inventory is maintained.

• Coordinate desk assignments, badges, and key management for new and departing employees alongside facilities staff.

• Monitor and resolve maintenance requests using internal and external ticketing systems, collaborating with facilities personnel.

• Maintain organization of reception closet and serve as back-up for copy room and kitchen supply management.

• Assist with resolving conference room scheduling conflicts and provide administrative support to departments as needed.

• Update desk procedure manuals and serve as a Fire Warden to handle emergency situations.

• Support special projects and perform other duties as assigned. Requirements • At least 1 year of experience in receptionist or administrative roles.

• Strong verbal and written communication skills to effectively interact with visitors and staff.

• Excellent organizational abilities and attention to detail to manage multiple tasks efficiently.

• Courteous, proactive, and positive attitude with a focus on being detail-oriented.

• Ability to handle confidential information with discretion.

• Proficiency in handling phone calls, email correspondence, and mail distribution.

• Familiarity with ordering office supplies and scheduling conference rooms.

• Comfortable using office equipment and basic software for administrative tasks. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .