• Document Control Specialist

    Robert Half Office Team (San Diego, CA)


    Description

    Are you a detail-oriented professional with a passion for organizing, maintaining, and securing critical information? Our client, a well-established nonprofit organization, is seeking a Document Control Specialist to ensure the integrity and accuracy of their document management processes. This is an exciting opportunity to contribute to a mission-driven organization while bringing expertise in document control systems and protocols to the table.

    Key Responsibilities

    + Develop, implement, and manage the organization's document control systems to ensure accurate and secure record-keeping of critical files.

    + Organize, archive, and maintain physical and electronic documents in compliance with document retention policies and regulatory requirements.

    + Coordinate with staff to ensure necessary accessibility to documents while maintaining strict confidentiality and security protocols.

    + Draft, review, and revise controlled documents, ensuring they adhere to organizational standards.

    + Monitor and ensure compliance with relevant industry regulations or nonprofit guidelines often required for funding and reporting transparency.

    + Assist in audits by retrieving and providing documentation for compliance checks.

    + Collaborate across departments to ensure document control processes meet the organization's operational needs.

    + Train staff on proper document control procedures and use of document management systems.

    + Generate reports and metrics to monitor document control effectiveness and identify areas for improvement.

    Requirements

    + 3+ years of experience in document control, records management, or a similar administrative role.

    + Experience working in the nonprofit industry or familiarity with nonprofit record-keeping practices is preferred.

    + Proficiency in document management systems (e.g., SharePoint, Docuware) and Microsoft Office Suite (Word, Excel, Outlook).

    + Knowledge of document retention policies and industry standards for compliance and security.

    + Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

    + Excellent communication skills to coordinate with internal stakeholders and train team members.

    + Ability to handle confidential information with discretion and integrity.

    + A proactive mindset and willingness to improve processes to enhance efficiency.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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