"Alerted.org

We are seeking a detail-oriented and proactive Operations Control Coordinator to support the day-to-day workflow of our finance team. This role plays a critical part in processing work and purchase orders, maintaining budget alignment, reconciling invoices, and coordinating with internal departments to ensure operational efficiency. The ideal candidate will be highly organized, budget-conscious, and skilled in financial tracking and administrative support. RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: · Review and validate Authorization for Expenditure updates related to fiber construction projects, including budget verification and discrepancy resolution. · Review and process Work Orders (WOs) and Purchase Orders (POs). · Ensure Jobs and POs are updated to reflect change orders. · Prepare budget change requests and update job records to ensure accurate tracking. · Receive and reconcile invoices against open POs. · Process construction closeout packages, including PO updates, documentation, attachments and routing. · Support Construction Managers (CMs) and Project Managers (PMs) to ensure efficient workflow and timely project execution · Assist with Accounts Payable tasks. Works proactively to identify, investigate, and report irregularities within designated areas of responsibility. Conducts training and cross training in knowledge and expertise within area of responsibility. In the event of employee absence, serves as a backup assistant to ensure proper coverage of necessary responsibilities. Communicates with internal and external auditors as necessary. Keeps the workstation and surrounding area neat and well organized. Upholds the security and confidentiality of any documentation and electronic data within area of responsibility. QUALIFICATIONS INCLUDE: · Four (4) years of finance experience or project coordination experience · Project accounting experience preferred · Proficiency in Microsoft Office Suite (Excel, Outlook, Word) · Ability to deliver an elevated level of interactive customer service · Ability to develop and maintain collaborative relationships · Experience with prioritizing effectively and proactively solving problems · Ability to possess strong written, oral, and interpersonal communication skills along with exceptional organizational skills · Ability to manage multiple projects simultaneously with a great deal of accuracy, and achieve goals within or ahead of established time frames PHYSICAL REQUIREMENTS: No or extremely limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. Visual perception to perform activities at distances close to the eyes. Hearing enough to understand and communicate by telephone and in person. Arm-hand dexterity is enough to demonstrate and operate keyboards and small office equipment. Requires the ability to sit or stand for prolonged periods of time.