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Agency State Police, Division of

Title Program Aide

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 13

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Duties Description The Program Aide position is in the non-competitive class and will be filled through the review of a résumé and a personal interview process. A Program Aide functions as a paraprofessional who performs a wide variety of administrative activities and tasks in support of a professional and/or technical position within the Division. DUTIESDaily updates to Workers’ Compensation database with information pertinent to On-Duty Injuries (ODI’s), including: Accident Reporting System (ARS) #’s, Carrier Case #’s, Workers’ Compensation Board (WCB) #’s, date of injury (DOI), type of injury, cause of injury, leave used, and notes related to WCB Notice of Decisions, etc.Pull NYSP administrative report of injury (Insp-8) emails from shared HR mailbox and process all NYSP Employer Reports of Injury (C-2’s) in the ARS.Complete additional ODI forms as needed for the insurance carrier (New York State Insurance Fund - NYSIF) and the WCB: C-11, C256.2 and C240.Weekly updates to Modified Duty (MD) database (return to MD, continue MD, return to Full & Strenuous duty, etc.).Write and disseminate weekly correspondence to Troops/Details related to incoming medical documentation reviewed by the Division Physician regarding MD.Complete disability insurance wage forms for signature and distribution.Tracks benefit usage/exhaustion dates for ODIs, MD and Leave Without Pay.Answers emails and phone calls from Troops/Details, employees and NYSIF relating to medical unit inquiries.Assist with year-end Department of Labor - DOSH900, DOSH900.1 and Bureau of Labor Statistics reports.Assist with answering incoming main line calls, forward to appropriate parties.Assist with verbal verification of employment.Open mail from NYSIF.Assist other Benefits Administration Units (BAU) with various tasks as needed.Assist with tasks as needed by the BAU - HR Specialist 1 and 2.Supervise G6 in the Medical Monitoring Unit.

Minimum Qualifications Two (2) years permanent service as a New York State employee in a title allocated Salary Grade 6 or higher, OROne (1) year permanent service as a New York State employee in a title allocated Salary Grade 9 or higher, ORHigh School diploma and two years of experience in an administrative support role, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or management of an office.Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518)457-3840 or [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address [email protected]

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on Applying Kindly submit a cover letter, resume and proof of education via Email to [email protected] in the Subject line: Program Aide