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Responsibilities

Job Summary/Purpose:

The Procurement Specialist III is responsible for insuring vendor invoicing reflects contracted pricing for the CommonSpirit Health System, which includes multiple acute and non-acute care facilities. The Procurement Specialist III function entails monitoring GHX and Lawson for ordering issues related to purchase price, unit-of-measure, and product number. Root cause analysis, and identification/implementation of related corrective actions and serving as a PSC liaison to Accounts Payable. This position works with Accounts Payable, Vendors, Supply Chain Analyst team, GPO (Group Purchasing Organization) vendor and Customers to resolve invoice discrepancies to insure timely payment and/or credit. Other related responsibilities include resolution of price book changes, contract compliance, resolution of pricing and shipping discrepancy, expediting of orders, identifying substitutions and alternate sourcing for backordered products and customer service.

Essential Function:

+ Responsible for PO Invoice match reconciliation to include gathering historical information, comparing contracts and or working with vendors to resolve price discrepancies.

+ Works with vendors to ensure credits are received and applied correctly.

+ Support Product Line and Contract Management Administrators in identifying GPO contract price connections resulting in immediate contract availability for Facilities.Provide front line contact for the Procurement Support Center and PSC Specialist team, based on trained skills sets; resolve issue in initial contact, track resolution in Image Now and Purchase Order.

+ Audits existing pricing to ensure accurate pricing. When notified of price changes, works with SC technology to ensure updates are applied appropriately.

+ Relationship with facility requesting departments, contract analysts, contract administrators and clinical teams to confirm that contract pricing is correct, and that off contract purchasing is addressed.

+ Insure all distributed price books are accurate prior to loading in Lawson.

+ Assist Facility Supply Chain in complying with utilization and standardization objectives in order to reduce cost.

+ Review on weekly basis buyers MA64 (invoice issue) file. Resolving pricing issues to payment, or credit and rebill.

+ Enters updates in Lawson PO25 with corrected pricing for non-contracted items

+ Utilize Lawson dashboard and other internal tools plus various hard-copy and online knowledge assets

+ Works with AP to resolve any credit hold issues.

+ Applies the authority to approve or denying payment if product is not delivered or vendor does not meet contract requirements.

+ Returns all calls within one business day.

+ Exercises tact, discretion and diplomacy in establishing and maintaining harmonious relations with end user departments

+ Uses GHX (Global Healthcare Exchange) Super User review GHX daily in order to resolve pricing issues.

+ Uses Lawson to review non-contract spend reports, expiring contract reports and takes action on identified issues.

+ Using GHX, Price Variance reports, Distributor tools, identify opportunities for standardization and/or contract pricing. Work with the appropriate PLA/contract manager to implement best pricing

+ Work the Distributor Non- price related discrepancies daily/ weekly for timely resolution. This can include Local Market Business Organization (MBO), Vendor (website or email), and PSC agent backorder reports to assist in resolution

+ Utilize GPO to research items are on contract to ensure the correct pricing applies.

+ Designated primary point of contact for acute and non-acute care facilities on pricing accuracy.

+ Designated point of contact for procurement specialists and Supply Chain managers on pricing and contracting questions

+ Review invoices for MDET (Medical Device Excise Tax) charges, approving or denying payment.

+ Leads project teams when necessary to reach desired outcomes.

Qualifications

Education and Experience:

+ High school diploma required or high school GED with five (5) years procurement or supply chain experience required and experience in supply chain or accounts payable within a multi facility healthcare organization required.

+ Or Associates degree with two (2) years of procurement experience and two (2) years experience in invoice reoluation working with requisitioners, vendors or Accounts Payable required

+ Bachelors degree preferred.

+ Demonstrated ability to understand contracts, tiers, connections and varying pricing issues leading to invoice mis matches and their resolution.

+ Strong customer service and problem solving skills are required. Proven analytical abilities, organization and project/process management skills and the ability to apply them to manage multiple complex projects simultaneously and achieve goals.

Overview

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

Pay Range

$29.16 - $42.28 /hour

We are an equal opportunity employer.