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Department: 480502 - UHR UTS/UNC Partnership

Essential Job Duties:

The Department is seeking a detail-oriented and proactive Pre/Post Award Specialist to manage the financial and administrative aspects of sponsored research projects. This temporary position plays a critical role in ensuring compliance with all sponsor, university, and state guidelines from proposal submission through project close-out. The ideal candidate will have strong communication, problem-solving, and financial management skills, with a preference for experience in grants.

Other Work/Responsibilities:

As the Pre/Post Award Specialist, you will be responsible for:

Pre-Award Activities

+ Initiating and managing the pre-award process, ensuring all sponsor guidelines are met before proposal submission.

+ Preparing budgets, budget justifications, and other required documents for proposals.

+ Processing proposals through the Project Information and Navigation System ( PINS ), grants.gov, and other electronic submission platforms.

+ Managing new PINS requests, including correcting form-related issues.

+ Interpreting and communicating policies, rules, and regulations to faculty, and recommending resolutions for issues.

+ Collaborating with Principal Investigators (PIs) to develop pre-award budgets in compliance with university and agency regulations.

+ Assisting faculty and the grants office in proposal development, ensuring adherence to Federal, State, University, and Sponsored Agency guidelines.

Post-Award Activities

+ Managing the sponsored program portfolios of PIs, including day-to-day financial actions and timely follow-up.

+ Interpreting agency and university requirements, policies, and practices for PIs.

+ Providing support and information on funding increments, reporting deadlines, fiscal issues, and compliance.

+ Monitoring accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina, and NC State guidelines.

+ Communicating effectively with faculty regarding overspending in grants and re-budgeting.

+ Submitting re-budgeting requests with revised budgets and justifications in the PMR system (with PI approval).

+ Tracking release time in grant funds and submitting timely paperwork for charging release time.

+ Providing quarterly release time balance reports to the Business Officer.

+ Collaborating closely with the Department’s Grant Manager, Business Officer, and Office on any unforeseen pre-award or post-award issues.

Required Qualifications:

+ Communication: Excellent verbal and written communication skills to interact with faculty, staff, and external agencies.

+ Technical Knowledge: Proficiency in relevant systems and processes for grant management (e.g., PINS , grants.gov).

+ Problem-Solving: Ability to identify issues, interpret policies, and propose effective solutions.

+ Financial Management: Strong understanding of budget development, financial monitoring, and compliance.

Preferred Qualifications:

+ Prior experience in Grants administration (pre-award or post-award).

Required license or certification:

N/A

Position Number: 48SM106

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.