"Alerted.org

General Secretary - Attendance JobID: 3075

+ Position Type:

Secretarial/Clerical

+ Date Posted:

7/15/2025

+ Location:

All High Schools

Attendance Secretary - 10 Month

Helena School District is hiring for Attendance Secretaries at both Capital and Helena High Schools.The attendance secretary oversees student attendance and absenses on a daily basis. They prepare, maintain, and report concerning student attendance and complete other related tasks as assigned.

Some of what you will do:

+ Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.

+ Answers the telephones, routes calls, takes messages and/or provides information to the caller.

+ Maintains a log of all incoming calls from parents listing students who will be absent; telephones absent students’ parents to ascertain reason for absence.

+ Maintains master file of students leaving school for various reasons each day.

+ Reviews notes brought by students for forgeries and other discrepancies; carefully audits all lists and files to eliminate legitimate reasons for absence.

+ Inputs, modifies and retrieves student attendance information, class schedule changes and other data.

+ Compiles periodic attendance reports; monitors absenteeism and provides information to teachers and administrators regarding student attendance.

+ Prepares an types or word-processes reports, correspondence and forms.

+ Establishes and maintains files such as a current program file, student class lists, correspondence, suspension, release and other student records.

+ Refers homework to absent students upon parent request.

+ Other duties as assigned

Who we are looking for:

+ High school diploma or general education degree (GED)

+ One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

How to Apply

Complete the online application on hpsjob.com to include a cover letter and resume. This position is ongoing, and applications are accepted immediately.

Current entry level salary range is $18.43- $19.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9 holidays, 3 personal days, up to 9 school calendar related days, health benefits, and retirement.

Question? Email [email protected].

Important Notes

+ This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.

+ This recruitment may also be used to fill additional positions per business needs.

+ Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [email protected] or call (406) 324-2010. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.