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Administrative Assistant - Parentage Division - Juvenile Court

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Administrative Assistant - Parentage Division - Juvenile Court

Salary

$50,452.95 Annually

Location

Nashville, TN

Job Type

Full-Time Grant Funded

Job Number

JC07870

Department

Juvenile Court

Opening Date

07/16/2025

Closing Date

7/25/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

Position Description

The Administrative Assistant is a grant funded, non-civil service position that performs complex and varied professional administrative support services for the grant-funded Parentage / Child Support Division (“IV-D”) of Metro-Nashville & Davidson County Juvenile Court. Performs related duties as required.

Davidson County Juvenile Court’s mission is to prevent problems, promote the positive potential in all people, and pursue fairness and hope.

Typical Duties

+ Attends IV-D court hearings and serves as administrative assistant to assigned Magistrate.

+ Prepares court files for all IV-D hearings on a weekly basis.

+ Ensures all service of process for said files has been completed prior to court hearings.

+ Prepares legal pleadings and orders as required in order to ensure assigned IV-D cases are properly disposed.

+ Tracks and maintains data directly related to the IV-D grant.

+ Prepares monthly reports required by the IV-D grant.

+ Ensures docket schedules are utilized in order to meet the needs of IV-D clients for the assigned Magistrate.

+ Monitors all correspondence sent to the assigned Magistrate to ensure ethical compliance with said communications.

+ Travels to court hearings held at off-site locations as needed.

+ Takes all court related calls and messages on behalf of assigned Magistrate.

+ Addresses questions regarding general court matters such as case dates, times and continuances.

+ Reviews and maintains confidential and sensitive information.

+ Performs duties as sworn deputy court clerk.

+ Provides administrative support to team as needed, including, but not limited to, drafting and mailing correspondence, managing documents and records, and maintaining files.

+ Serves as back-up assistant to other assistants when required.

Minimum Qualifications

EDUCATION AND EXPERIENCE

High School Diploma and two (2) years of administrative experience in a law firm or a law/court related field.

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

+ Child support related experience, specifically with State of Tennessee Child Support Guidelines/Child Support Worksheet calculations

+ Court room related experience

+ Ability to work in an environment that maintains high volume work load on a weekly basis

+ Ability to work with a diverse public population on a daily basis (including, but not limited to, face- to-face interaction)

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Juvenile Court at 615-862-8000.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

What is the highest level of education you have completed?

+ No diploma

+ High School Diploma or equivalent

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

02

How many years of administrative experience in a law firm or a law/court related field do you have?

+ No Experience

+ Less than One Year

+ One Year

+ Two Years or More

03

How many years of child support related experience, specifically with State of Tennessee Child Support Guidelines/Child Support Worksheet calculations do you have?

+ No Experience

+ Less than One Year

+ One Year

+ Two Years or More

04

How many years of court room related experience do you have?

+ No Experience

+ Less than One Year

+ One Year

+ Two Years or More

05

Briefly describe your experience working in an environment that maintains high volume work load on a weekly basis. If no experience, write "N/A".

06

Briefly describe your experience working with a diverse public population on a daily basis (including, but not limited to, face- to-face interaction). If no experience, write "N/A".

Required Question

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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