• Administrative Assistant - Soundview

    Homes for the Homeless (Bronx, NY)


    ADMINISTRATIVE ASSISTANT

    We are excited to invite a passionate and experienced Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Soundview area of the Bronx. As the Administrative Assistant, you will play a pivotal role in our organization, supporting the management team in our busy residential facility. The Administrative Assistant is responsible for directing calls, timekeeping, tracking financial transactions, maintaining records, and carrying out compliance protocols. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve.

    ABOUT HOMES FOR THE HOMELESS:

    Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    + Manage and prioritize incoming communications (phone calls, emails, mail) and respond or redirect inquiries as appropriate.

    + Review and process timecards for bi-weekly payroll.

    + Oversee all payables and receivables through collaboration with the central office.

    + Assist Facility Administrator with the management of cash flow and petty cash.

    + Assist in the management of office systems, equipment contracts, and vendor contracts through collaboration with the central office Building Management.

    + Ensure correct DHS billing.

    + Maintain personnel records including annual health records, training certifications, security clearances, and hiring packages.

    + Coordinate fingerprinting appointments with DOI and DOH for new hires.

    QUALIFICATIONS:

    + A satisfactory combination of experience and education.

    + Intermediate skills with Microsoft Office applications preferred.

    + Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.

    + Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills.

    + Knowledge of ADP-Workforce Now.

    + Excellent communication skills.

    COMPENSATION/EEO:

    In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, we provide excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days, and 12 paid holidays.

     

    Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth, and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.

    SALARY:

    $35,000

     

    TIME SHIFT: 9am - 5pm, Monday - Friday