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Administrative Assistant

Department: Operations - Sleepy Eye

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JOB TITLE: Administrative Assistant

DEPARTMENT: Operations

FLSA STATUS: Hourly/Non-Exempt

STATUS: Full Time

HOURLY PAY: 20-23/hr

BUSINESS SEGMENT: Human Nutrition & Health

REPORTS TO: Operations Manager

DATE UPDATED: 07/14/2025

COMPANY OVERVIEW:

Balchem Corporation develops, manufactures and markets specialty ingredients that improve and enhance the health and well-being of life on the planet, providing state-of-the-art solutions and the finest quality products for a range of industries worldwide. Our corporate headquarters is located in New Hampton, New York, (Hudson Valley area) and we have a broad network of sales offices, manufacturing sites, and R&D centers, primarily located in the US and Europe. Founded in 1967, Balchem is a publicly traded company (NASDAQ - -BCPC-) with annual revenues over $640 million and a market cap exceeding $3.0 billion. The company consists of three business segments: Human Nutrition & Health; Animal Nutrition & Health; and Specialty Products. Balchem employs over 1,400 people worldwide who are engaged in diverse activities, committed to developing the company into global market leadership positions. To learn more about our dynamic, stable and growing company, visit www.balchem.com

POSITION SUMMARY:

This position is responsible for but not limited to providing administrative and Human Resources support, including correspondence, filing, mail distribution, upkeep of records, onboarding new employees and coordination of schedules and/or meetings. This role will also assist HR functions such as new hire training, onboarding, tracking temporary employees' attendance, timesheet upkeep for temps, and processing temp payroll. The Administrative Assistant must have strong communication skills, self starter, multitasker, keep things confidential, and possess high integrity.

ESSENTIAL FUNCTIONS:

+ Purchasing and receiving of MRO parts.

+ Closes operational job tickets within our ERP system

+ Maintain confidentiality of correspondence, documents, discussions, meetings and telephone calls

+ Oversee the operation of office machines such as copier/fax, phone and mail machine and computer equipment

+ Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents as needed

+ Manage inventory of office supplies and initiate orders

+ Perform data entry for special on-going projects

+ Comply with applicable laws/regulations, as well as company policies/procedures

+ Perform daily clerical duties such as answering and screening telephone calls, taking messages, sorting and distributing incoming mail and faxes, copying and collating, and other routine duties necessary to assist senior personnel and departmental management

+ Assist in the hiring process, including new hire paperwork, coordination of new hire processes, and conducting new hire training.

+ Monitor and track temporary employee attendance, ensure accurate timesheet entry, and support temp payroll processing

+ Coordinates various arrangements for applicable meetings and company events to include holiday party and summer event.

+ Follows all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards

+ Perform other duties as assigned by plant management and Human Resources Manager

REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty independently and satisfactorily. Must be able to communicate effectively in both oral and written form and interface with all departments. Must maintain absolute confidentiality. Must be able to multi-task, be accurate, have good organizational skills and handle high levels of stress. The requirements listed below are representative of the knowledge, skill and/or ability required.

Must be excellent at prioritizing and communicating completion time on projects and requests.

An associate-s degree in business management or a related field is preferred but not required. 3 years of related experience or equivalent combination of education and experience is required. Must be proficient in MS Excel, Word, PowerPoint and Publisher. Suitable training to satisfy the duties of the job is required.

WORKING CONDITIONS:

Continuous physical activity through the workday such as climbing, balancing, stooping, reaching, standing, walking, pushing, pulling, lifting, hearing, talking, repetitive motion and moving objects weighing up to 50 lbs.

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