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Vitra Health is hiring, and we believe that our team is the key to our success. That is why we are looking for an Executive Assistant to join our team. If you're a passionate, caring, motivated professional who is looking to make a difference in your community, we encourage you to apply today!

VITRA Health understands that most caregivers face tremendous financial and emotional challenges, often without compensation or support for their selfless efforts. That's why, at VITRA, we provide comprehensive assistance to caregivers with financial support, a customized care plan, community resources, and caring teams of nurses and case managers.

The Executive Assistant will work in a fast-paced, diverse, multicultural environment, showing flexibility, outstanding customer service and attention to detail. They are responsible for multiple administrative support functions within Vitra departments and senior executive team, including but not limited to coordination of projects and compliance activities.

Perks and Benefits:

+ Health Insurance with a 75% employer contribution!

+ Dental and Vision Benefits

+ Supplemental Benefits including Life, Accident, Critical Illness and Disability Insurance.

+ 401K with a company match

+ Generous Paid-Time-Off

+ Competitive pay rate

+ Supportive team structure and company culture with a focus on work/life balance

+ Wellness Benefits

+ Tuition Reimbursement

Essential Functions:

+ Organizes and oversees the provision of administrative support services for senior leadership and office.

+ Monitors and reconciles budget reports for the senior executive team. Collects and compiles weekly and monthly key performance indicators from various departments within required deadlines.

+ Schedules appointments and meetings for members of the senior executive team.

+ Plans, prepares and organizes logistic and administrative requirements for seminars, conferences and other special programs or events.

+ Manage executives' complex calendars, including scheduling meetings, appointments, and travel arrangements.

+ Coordinate and prioritize incoming communications, including emails, calls, and correspondence, ensuring prompt and appropriate responses.

+ Prepare and edit documents, reports, presentations, and meeting agendas.

+ Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.

+ Manage office supplies and ensure the functionality of office equipment.

+ Assist in the planning, coordination and execution of regulatory projects.

+ Assist in record and document keeping such as contracts, compliance surveys, etc.

+ Supports Chief of Staff with Board related activities and meetings.

+ Support ad-hoc projects and initiatives as directed by senior executives.

+ Fosters a culture of customer service and commitment to quality care.

+ Serves as a brand ambassador to Vitra reflecting our vision, mission and values.

+ Shows genuine interest and compassion for the communities we serve.

+ Embraces and champions a culture of diversity, equity and inclusion.

+ Interfaces with clients for customer service evaluation as needed.

Education, Experience and Licensure Requirements:

+ Bachelor's or associate degree preferred.

+ Excellent attention to detail and organization skills.

+ Excellent customer service skills and ability to interact professionally with peers, leadership, internal and external customers.

+ Ability to prioritize, multitask and meet deadlines.

+ Ability to work independently.

+ MS suite experience required (power point, Word, Excel)

+ Bilingual/Spanish speaking required.

+ Effective communication skills.

Physical and Environmental Demands:

+ Works in a clean, well-lit environment with fluctuating temperatures in close proximity to others.

+ Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse.

+ Requires lifting and carrying equipment and supplies weighing up to 35 pounds; requires pushing and pulling equipment and supplies weighing up to 35 pounds; requires walking and standing; requires frequent sitting more than 75% of the workday; requires the ability to negotiate stairs; requires visual acuity and manual dexterity to operate equipment.

Vitra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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