"Alerted.org

Administrative Assistant to the Chief Communications Officer JobID: 8168

+ Position Type:

Support Staff/ Administrative Assistant - ESC

+ Date Posted:

7/17/2025

+ Location:

Educational Service Center

Please read the attached job description for more detailed information.Administrative Assistant to the Chief Communications Officer260 Day/Year (year-round)8:00 a.m. - 5:00 p.m. (includes a one hour unpaid lunch break)Starts: $19.83/hour (may increase based on experience)

SUMMARYProvide administrative support to the Chief Communications Officer and other professional staff assigned to the Communications Department. May assist other departments within the Educational Service Center (ESC) as assigned.

EDUCATION and/or EXPERIENCEHigh school diploma, general education degree (GED), or equivalent; previous experience working as an administrative assistant and/or in a business office is preferred.ESSENTIAL DUTIES and RESPONSIBILITIES

+ Answers the main phone line and routes callers to the appropriate extensions throughout the school district.

+ Positively and professionally greets, screens and assists visitors.

+ Performs general office duties including record keeping and data entry.

+ Facilitates the district’s volunteer approval process, including coordinating all volunteer background check forms, producing/distributing volunteer cards for all approved individuals, and providing each building with current volunteer lists.

+ Assists the Chief Communications Officer in the District’s annual policy review process, including recording all policy revisions, producing final copies for Board review, and maintaining all of the policies online.

+ Creates and orders business cards for district personnel.

+ Proofreads communications materials, including magazines, flyers, advertisements, etc.

+ Facilitates annual update of Elementary and District-Wide Handbooks

+ Facilitates the ordering and inventory of student recognition stars, employee recognition trophies, and service milestones and retirement gifts

+ Handles confidential materials related to employee years of service and recognition.

+ Builds and maintains relationships with businesses offering employee discounts. Update and maintain the discounts on district website

+ Places office supply orders and processes coding for the department

+ Maintains the online calendar of district events

+ Coordinates catering for district recognition events

+ Coordinates travel and conference arrangements for supervisor

+ Maintains files and records for the supervisor as needed

+ Updates and maintains the ESC meeting room calendar and signs

+ Maintains the ESC phone lists and parking map

+ Maintains the district resident mailing list

+ Serves as liaison to the Omni Centre for maintenance needs and security access cardsManages the calendar for team meetings.

+ Runs errands or makes school deliveries on an occasional basis.

+ Processes requests for student transcripts and school driving permits.

+ Maintains staff directory on District website.

+ Assists with district mailroom and copy center duties, including copying, collating, binding, laminating, mailing, and other copy center/mailroom functions.

This position posts for a minimum of three (3) days. If interested, please apply as soon as possible at www.cb-schools.org/careers.It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Human Resources at 712-328-6446 or [email protected].