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GENERAL SUMMARY

We are seeking an experiencedSenior Medical Secretaryto provide high-level administrative and secretarial support to theDirector of the Cardiac Cath Labat our Detroit location. This role requires proficiency in medical terminology and operations within a clinical environment, along with the ability to handle complex administrative responsibilities in a fast-paced setting.

Under general supervision of the Division Head or Physician-in-Charge, the Sr. Medical Secretary will perform a variety of duties, including managing confidential information, coordinating schedules, preparing reports, and supporting medical operations. This position plays a critical role in ensuring seamless communication and organizational efficiency.

PRIMARY RESPONSIBILITIES

+ Provide comprehensive administrative support to the Director of the Cardiac Cath Lab.

+ Manage calendars, schedule meetings, and coordinate appointments.

+ Prepare, review, and edit correspondence, reports, and presentations.

+ Handle confidential and sensitive information with discretion.

+ Assist with special projects, data collection, and report preparation.

+ Coordinate meetings, including logistics and material preparation.

+ Answer and screen phone calls, addressing inquiries or directing them as appropriate.

+ Maintain an organized filing system for documents and records.

+ May oversee the work of lower-level clerical staff and assist with supply purchasing.

+ Perform routine bookkeeping and billing functions as needed.

EDUCATION/EXPERIENCE REQUIRED:

+ Requires a High School Diploma or a G.E.D. equivalent.

+ One (1) year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required.

+ Previous experience scheduling appointments/maintaining calendars required.

+ Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth. Proficient with medical terminology.

+ Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters.

+ Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor.

Additional Information

+ Organization: Henry Ford Medical Group

+ Department: Cardiovascular Medicine

+ Shift: Day Job

+ Union Code: Not Applicable

Additional Details

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is

committed to the hiring, advancement and fair treatment of all individuals without regard to

race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

weight, marital status, family status, gender identity, sexual orientation, and genetic information,

or any other protected status in accordance with applicable federal and state laws.