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About Our Organization:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Team:

Dow Jones Global Real Estate & Workplace Evolution (GRE & WE) creates and maintains an inspiring office portfolio of engaging, effective, and evolving employee experiences and workplace offerings for Dow Jones.

About the Role

You will reside within the Global Real Estate & Workplace Evolution (GRE & WE) organization. You will be based in our NYC office, reporting to the Senior Director of Global Facilities Operations, who is in our Princeton, NJ office. The expectation for this role requires 4+ days per week in office, hours and days of which must align around business interactions, facilities management activities, and presence with clear purpose. You will oversee project activities after hours which will occur from time to time and on an occasional weekend basis. You will oversee employee staff and the Facilities supplier coordination, and will focus on the Facilities Management oversight at our headquarters office in midtown Manhattan, consisting of 4+ floors, occupied by approximately 1,600 employees. You and your team are the point of contact for all Facilities matters, ensuring that the office is compliant with New York City Codes, New York State Codes, Company Standards, and OSHA Standards. You will also work in alignment with the GRE & WE Workplace Design & Project Delivery team, Real Estate team, Workplace Evolution team, Security, and Base Building Facilities Management.

You Will:

Supervision and Team Leadership

+ Supervise and lead the performance of the NY Maintenance staff of three (3).

+ Supervise Pantry Attendants and maintain pantry, coffee, and snack service (outsourced suppliers).

+ Supervise Day Porter and Day Matron in cleaning tasks (outsourced suppliers).

+ Ensure the Facilities team has 24/7 on-call coverage in the event of an emergency.

Budget and Financial Management

+ Be responsible for overall Facilities Opex budget for HQ and select capital expense tied to building infrastructure.

+ Track project costs against approved budgets.

+ Process invoices through SAP.

+ Ensure accuracy of vendor billing, process SAP approvals for payment.

+ Review supply orders and cross check cost.

+ Partner with Sourcing to conduct supplier RFP's to ensure services rendered meet Dow Jones expectations and are cost effective.

+ Work with the Sourcing Department to negotiate any equipment purchases, layout, arrangement, and housekeeping of office facilities.

Facilities Operations and Maintenance

+ Coordinate all maintenance and repair work of electrical, plumbing, and HVAC systems.

+ Respond to and address any temperature issues in the office space through the Building Management System.

+ Be familiar with diesel generators, automatic transfer switches, UPS equipment, batteries, and related critical power infrastructure.

+ Ensure work orders description of tasks is clear, assigned properly, completed in a timely manner, closed, and customer satisfaction confirmed.

+ Be accountable for regular office tidiness/cleanliness, ensuring nightly cleaning staff resets all workspaces, and removal of debris and personal items left in common areas, and is free of pests..

+ Schedule and oversee quarterly coordination of deeper cleanliness and tidiness initiative, ensuring office safety, and ensuring a positive customer/ visitor first impression.

+ Maintain plant service for the office.

+ Submit requests for building services i.e. freight elevator, truck lift, fire alarm bypass as needed.

Vendor and Contractor Management

+ Be the Liaison between Building Property Managers, Dow Jones and News Corp.

+ Keep track of Certificate of Insurances and service contracts of approved vendors.

+ Attend project/vendor meetings.

+ Add contractor employee names to the access control system.

+ Assist with contractor walkthroughs and project tasks.

Health, Safety, and Compliance

+ Ensure Environmental, Health and Safety documentation is organized and up to date.

Project Support

+ Assist the Senior Director of Facilities and Senior Director of Workplace Design & Project Delivery on various construction projects.

You Have:

+ 7+ years of corporate environment Facilities Management experience.

+ Bachelor's Degree in Facility Management or related field or equivalent field experience.

+ CFM designation preferred, but not required.

+ Active IFMA and / or CoreNet engagement for industry learning, as well as peer to peer benchmarking.

+ 3 - 5 years of People Management experience, focused on performance management and career development.

+ Extensive knowledge and experience in Project & Construction Management, and Facilities supply chain partners to deliver an effective and engaging workplace experience.

+ Experience working in a corporate setting, with the curiosity to understand a company with a broad variety of business units with differing office space and hybrid workplace needs.

+ Interpersonal skills and are enthusiastic, to aid in managing customer relationships across the facility.

+ Stakeholder Engagement knowledge with a focus on building a brand for facilities - hospitality services.

+ An understanding of project management communication methods via timelines, schedules, and business case scenarios.

+ Experience partnering with a Project Delivery and Design team responsible for Architecture & Design projects.

+ Project administration experience, such as supplier management, vendor onboarding, invoice processing, PO/PR creation, budget management.

Our Benefits

+ Comprehensive Healthcare Plans

+ Paid Time Off

+ Retirement Plans

+ Comprehensive Medical, Dental and Vision Insurance Plans

+ Education Benefits

+ Paid Maternity and Paternity Leave

+ Family Care Benefits

+ Commuter Transit Program

+ Subscription Discounts

+ Employee Referral Program

Learn more about all our US benefits

\#LI-Hybrid

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area: Dow Jones - People - Workplace

Job Category: Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $105,000 - $130,000

We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..

Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Req ID: 47648