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Working Title:

Assistant Director; Conferences and Event Services

Institution:

St. Cloud State University

Classification Title:

MSUAASF Range C

Bargaining Unit / Union:

211: Minnesota State University Association of Administrative Service Faculty

City:

St. Cloud

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$47,607.00 - $93,342.00

Job Description

Plan, implement and evaluate a full-service conference operation that serves Atwood Center and the broader St. Cloud State University campus. Consult with internal and external clients to coordinate events, conferences, and meeting. Generate approximately $100,000 annually in revenue by initiating and securing space rental from external clients. Provide leadership and coordination to scheduling and implementation staff for the ongoing implementation of the Atwood Center meeting schedule. Execute facility use agreements for space use. Serve as a resource in the development of university space use policies. Conduct assessment activities for conference/meeting operations to ensure customer service satisfaction and alignment with University mission and learning outcomes. Oversee the use of free speech areas adjacent to Atwood Memorial Center.

Directly oversee one full-time employee and a supervise team a of student employees. Direct and assign work, provide feedback for employee improvement and corrective action for full time employees. Hire, direct work, discipline, and discharge student employees. Work includes leading teams to implement events, provide quality customer service, and providing the structure for meeting and conference intake, implementation, and invoicing.

Plan, evaluate, and implement the schedule for major campus events; which may include student organization cultural nights, Homecoming, and Orientation. Provide leadership and direction with multiple campus partners to coordinate, plan, and implement events. Evaluate and approve event safety and risk plans for campus events. Coordinate dates and event details with student organizations and campus partners for over 20 annual major campus events.

Provide leadership and direction to the planning, contract negotiation, and implementation of camp and conference offerings at St. Cloud State University. Provide leadership in contract negotiations and contract coordination for campus-wide camps and conferences. Serve as the university point of contact for the coordination and implementation of camp and conference schedules for external clients.

Additional duties as assigned by the Executive Director for Atwood and Campus Involvement, and/or the Vice President for Strategic Enrollment and Student Affairs to meet departmental and University needs.

Minimum Qualifications

+ Bachelor’s degree in business, marketing or related field plus 2 years professional experience **or** Master’s degree in Higher Education Administration, College Student Personnel, Business, Marketing or related field plus one-year professional experience.

+ Qualified experiences include facility and event management, conference center operation, special event programming, college union operations, student personnel, or related other related experience.

+ Experience with staff supervision.

+ Excellent interpersonal, written, and oral communication skills.

+ Evidence of knowledge of legal issues and risk management in event planning.

+ Must have the desire to work with diverse groups and individuals.

Preferred Qualification

+ Demonstrated policy development and implementation experience

+ Experience with troubleshooting and resolving of problems related to computers, data projectors, A/V equipment, lighting systems and sound equipment used for a wide variety of conferences and events.

+ Experience creating and implementing tools for assessing customer satisfaction and program success.

Other Requirements

Some evenings and/or weekends are required. Ability to set up tables and chairs for conference/meeting setup.

Work Shift (Hours / Days of work)

8:00am-4:30pm, Monday-Friday

About

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s **It’s** **Time** strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the **Minnesota State** **system’s** **Equity 2030 initiative** . SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty (MSUAASF) which can be found at: https://www.msuaasf.org/

St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Title IX coordinator at St. Cloud State University is Chocoletta Simpson. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

09-10-2025

Position End Date:

Open Date:

07-17-2025

Close Date:

08-18-2025

Posting Contact Name:

Renee Denise Bertram

Posting Contact Email:

[email protected]