• AP Specialist

    Insight Global (Folsom, CA)


    Job Description

    Salary Range: $65,000-$75,000

     

    Join our Finance team as an AP Specialist where you will support invoicing and corporate collections, accounts payable, and special projects. You will report to our Accounting Manager and work collaboratively with a small team of 3-5 finance professionals. You will also work with our clients and internal departments both in person and virtually. This is an office-based role in our Folsom, CA headquarter location. If you enjoy working collaboratively across departments to support financial goals, have a passion for accounting, and want to work with a bright and professional team we want to hear from you!

    Key Responsibilities:

    Verify invoice accuracy against purchase orders, contracts, and receipts. Enter and upload invoices into NetSuite. Anticipate bills and follow up with vendors for missing/late invoices.

     

    Set up new vendors with appropriate documentation and maintain vendor records within NetSuite.

     

    Perform trade credit background checks for new vendors.

     

    Post activity and reconcile monthly statements for bank deposits, loan accounts, and credit cards.

     

    Monitor AP Aging, credit card transactions, and employee expense reports. Prepare and process payments via check requests, electronic payments, and credit cards.

     

    Reconcile vendor statements, including check requests, electronic payments, and credit card payments.

     

    Ensure compliance with purchase orders, travel, and business expense policies.

     

    File and pay all commercial taxes as applicable.

     

    Ownership of processing annual 1099s.

     

    Monitor activity for potential fraudulent situations.

     

    Communicate with vendors regarding invoice inquiries, payment status, and other issues.

     

    Collaborate with the purchasing department on POs and vendor relations.

     

    Ownership of credit card payments for various company purchases.

     

    Create/maintain Standard Operating Procedures relating to Accounts Payable.

     

    Performs other duties and special projects as assigned.

     

    We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

     

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

     

    Skills and Requirements

     

    Recent AP NetSuite experience within the last 2 years

     

    Associates degree in accounting or business or relevant experience

     

    3-5 years of experience working in accounting/financial operations

     

    Knowledge of Generally Accepted Accounting Principles (GAAP)

     

    Excel proficiency Bachelors degree

     

    Working in project-based businesses

    Growth in their career (consistency, stability, no gaps or hoppiness) null

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].