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West Coast Field Process Administrator

Job ID

226848

Posted

17-Jul-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Construction, Data Centers

Location(s)

Fremont - California - United States of America

SUMMARY

The Field Process Administrator will be a key member of our operations team and will support our Operations Managers with administrative duties. This position does not require industry experience but does require a strong work ethic and organizational skills.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Assist the East Coast and West Coast Field Managers with day-to-day administrative functions.

• Maintain and monitor Regional Organizational Charts

• Organizing, attending, and participating in operations meetings

• Document and follow up on important actions and decisions from meetings

• Prepare necessary presentation materials for meetings

• Assist in following up with all ADP Employee Groups daily to ensure that all punches are accurate, and Job Numbers/Cost Codes are allocated appropriately

• Ensure all New Hire Training Hours are recorded in ADP

• Ensure all Timecards are approved by each employee and manager each pay period

• Provide administrative support as needed

• Assist with submitting Requisition Requests

• Coordinate, manage, and submit Travel Authorization Forms

• Submit and keep record of all Direct Line & Agency Termination Forms

• Submit and keep record of all IT Termination Forms

• Chair and facilitate meetings as appropriate and distribute minutes to project team members

• Maintain and monitor Travel Technicians Spreadsheet

• Monitor and track Agency Conversion Spreadsheet to assist with potential conversion conversations

• Demonstrated ability to plan and organize team efforts effectively

QUALIFICATIONS

• Minimum 5 years’ experience.

• Excellent communication skills.

• Good understanding of building networks.

• Ability to plan and organize a team effort.

• Good client management and goodwill building ability.

• Capacity to motivate and boost morale of teams.

• Effective time management and logical decision-making ability.

• Strong focus on quality and safety.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

\#directline

California Residents: CBRE carefully considers multiple factors to determine compensation,

including a candidate’s education, training, and experience. The minimum salary for the

West Coast Field Process Administrator position is $60,000annually and the maximum salary for the is $85,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will

also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This

role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life

insurance, and Vision insurance.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)